Many of us go about our daily lives doing repetitive tasks because let’s face it. Working and going to school would demand routine to some extent, no matter how much some of us dislike the idea of doing the same things and the same tasks almost having. On top of that, we find ourselves with neither support nor guidance that it’s easy to get distracted and forget even the simplest, easiest steps in the process. You can also like Checklist templates.
Because repetitive tasks can be so simple, we usually fool ourselves that it’s not a matter of importance in the grand scheme of things. However, we’ve also seen and proven time and time again that the easiest tasks can determine all the difference between success and failure. Checklists serve as a cross-check against our pride or ego, reminding us to make sure that simple but absolutely necessary things get taken care of. Here are the elements of an effective checklist:
1. Tasks: Writing all of your tasks down will help clear your mind off many pending tasks and onto paper. This way, you’ll less likely forget anything and would hopefully help you avoid cramming and chasing deadlines. The running list of each task on your radar can be considered as the master list.
2. Categories: For instance, you may have a separate to-do list for work and another to-do list you keep for domestic or home tasks. There is no need to refer to a personal to-do list u may have made because by having separate lists for your responsibilities and commitments, you’ll be able to focus your energy and attention on one set of tasks at a time. There would be no need to try and finish everything on your own. To be your most productive, you need to have tunnel vision on the tasks in front of you. Remove the background noise and the stress of future chores by making situation-specific lists.
3. Aesthetics: This may come across as superficial or unnecessary but being creative in the way you design a checklist change the way you look at the checklist. Whether you like it or not, when the going gets tough or the task becomes part of your everyday routine, we’re not exactly the most motivated people or workers anymore, so writing down your tasks in your favorite color of font, pen or paper can inspire you in staying motivated and not giving up just yet, until all of your responsibilities have been checked off.
4. Due Dates: These will help you as you go through the process of your creating your checklist. When your workload (both personal and business) starts to pile up, it’s easy to slip and forget things. try going over your master list every day to make sure you have every task covered, especially the ones with upcoming deadlines. If a particular task doesn’t have an actual deadline, commit to having it done on a realistic date. If you aren’t setting goals for yourself, the less urgent things may never get done.
People often dismiss the idea of using a checklist because even when it’s simple, it also feels like an added pressure and responsibility. We want to be flexible and creative, not be forced to do something that makes us feel shackled and limited and there are times when having a checklist makes us feel exactly like that, taking away our freedom to do our tasks the way we often want to: at random. But to prevent errors and a ton of half-finished tasks, you can create a checklist with these steps:
1. Check your failures: Try to do a step back to look at your life at work and personal life. Are you becoming less productive at work than you have hoped to be? Does your house or apartment always seem topsy-turvy? Evaluate or find out why you aren’t getting the outcome you wanted. Find failure points in the tasks you do regularly. These friction points will be where your checklist should develop.
2. Put you checklist where you can see it easily every day: What’s the point of creating a checklist if it’s going to be left to be forgotten in your drawers or part of the office archives? Don’t just shove it anywhere. Once you’re done doing the checklist, that doesn’t mean you’re scot-free. Otherwise you wont be able to maintain productivity but having a physical copy of your to-do list and seeing immediately what you need to accomplish, can really encourage motivation.
3. Create basic “do” steps: Do steps are really your reminders to do a specific action. In business or corporate financial reporting, you may check the size and structure of the data source for files to verify their validity, with reference to previous reports. In the same way, you may clarify data connections in the business model to make sure that the flow of data through the model is accurate.
Creating checklists encourages you to prioritize your most important tasks, monitor pending projects thereby making you feel productive and ready in many aspects of your life. Here are additional tips to get you through creating a checklist:
A checklist is a simple concept, but over time different styles of checklist have been developed to meet different needs. Here are the most common types of checklists to help you manage your personal and work-related tasks:
One of the most important checklists at work is the troubleshooting checklist. It’s quite similar to the task checklist but instead of a procedure, it offers a solution for when something goes wrong. For instance, if you’re having trouble with the computer, you can go over a troubleshooting checklist and follow the steps to fix the issue.
It’s so easy for people to forget things, especially tasks that tend to be so simple. Also, if you keep on doing something that involves a series of steps, you may forget one or two things without realizing it. Keeping a checklist and using it, ensures that you won’t forget anything.
These modern times gave us access to knowledge and information that man had never imagined, let alone knew before. And yet many of us often fail to deliver on the promise or potential of all this knowledge. As a matter of fact, we often subject ourselves in blatant and willful incompetence and ignorance when it comes to doing our tasks as we have promised and as expected of us, forgetting routine stuff that has no excuse of being overlooked. A checklist may seem elementary, even foolhardy to some extent, yet if you read a little history, you’ll realize how extremely helpful it was and how it remains a powerful tool to this day.