Every company has a period wherein they will be obtaining new employees. The problem is that there are some employers who do not know what to do with these people once they have been hired nor do they know how to properly introduce them to their new work environment. This is something that has to be rectified as soon as possible.
This is why there are checklists that managers or those in Human Resources make use of to ensure that they do everything that is needed to properly introduce new hires to the company. This article is going to focus on how you will go about creating this checklist template.
New Hire Training Checklist Template
What should be included in your new hire training checklist?
When managers or those in HR plan on taking in new employees, they have to make sure that they are able to cover all of the necessary steps to prepare these new employees and guide them to become a part of their team. So, if you want to ensure that these new hires actually do become people that your company will be able to count on, then be sure the following steps are on your checklist:
A review of your company’s policies
It should be pretty clear as to why you would want to do this. You want to share your new hires information on every company policy so that they will be able to understand the rules and regulations of the office. This way, they will be informed of what they can do and what they cannot do, making it much easier for the both of you. If you want to make sure that they really have understood and agreed to your company’s policies, then you can always have them sign acknowledgment letters. This way, you can protect yourself and your business in the event that they have made claims that they never read or understood any of your company’s policies when they commit a violation.
An introduction to their team and their colleagues
You want all of your new hires to feel comfortable the moment they start working, so it is best that you introduce them to your current staff. By allowing your staff to know who the new people are, they will be able to guide your new hires on what they have to do in order to fulfill their duties and meet with company expectations. Also, by allowing your new hires to figure out who they will be working with, they will be able to know who they should report to and who they should ask questions in the event that they need to know more about what they should do in the office. It is best that you inform your current staff ahead of time about these new hires so that it will be much easier for them to help these new hires settle in. It is also if you introduce your new hires to other departments other than the one that they are assigned to. Doing this will allow them to know who they can report to or talk to if the people in their team are unavailable. You may also see HR checklist templates.
A tour of the office and workspace
This should definitely be in your new hire orientation checklist. You want to show these people the area that they will be working on and help them get acquainted with the place as soon as possible. Tell them where the comfort rooms are, the pantry where they can take their breaks, your smoking lounge (assuming that you have one), the locations where they can take their breaks and, most importantly, their work area. By properly introducing them to the office, they will feel more comfortable with your company. If they still do not know their way around, you can always tell them to ask their co-workers to help them out.
A review of the employee’s job description
Make sure that your new employees know all about their duties and responsibilities. Set up a meeting with them wherein they can go over their job descriptions with their direct supervisors or managers. You want them to know what it is they should be doing while they are employed by your company, and you also want to point out what you expect out of them considering that you chose to hire them for positions that they are assigned to. Ask your managers or their direct supervisors to provide these new hires with all the coverage that they need in order to fully operate in the workplace. This way, these new hires will have no excuses in the event that they bring up that they were never properly taught how to do their jobs. You may also see hiring employee checklist templates.
Assistant in obtaining and setting up new equipment in the office
Once you have reminded these new employees of what they have to do in the office, the next thing you have to do is to make sure that they have everything they need in order to work. Depending on their job, each new employee will require different sets of equipment in their work. Go over their job descriptions and figure out all of the equipment that they are going to need.
Train employees on how to efficiently use their equipment
It is not just enough to provide your employees with equipment; you also have to make sure that they know how to properly use them. You can either hire someone competent to handle the employee training or you can do it yourself. All you have to ensure is that either you or the person in charge of the training is able to teach these new hires everything from the basics to more advanced knowledge as time progresses. Remember that there is a certain order in how you train employees to ensure that they are able to understand everything that they need to do.
A review of their upcoming work schedule
You want your employees to know when they should come to work, and when their shift ends. By letting them know about their upcoming work schedule, they will know when you expect them to arrive at work and what they need to do during those hours. Also, you should point out when they can take their breaks because even your employees need a little breather every now and then. You can even go through your attendance policy when reviewing the work schedule so that they will understand that they cannot just take breaks or take time off from work whenever they feel like it. An employee who comes to the office is someone who provides your company with work, so be sure that you tell them all about their work schedules properly.
Make sure that all of the necessary forms are filled out
Once you have done helping your new hires get settled into their office space and have done everything to make sure that they understand what they should do and what they cannot do, then you want to make sure that they sign all of the necessary forms to guarantee their employment. Also, you want them to sign all of the forms that will secure the protection of your company such as non-disclosure or non-compete agreement forms. Take all of the necessary precautions to ensure that you and your business are safe from anything that the new hire may do during his or her time in the office.
If you would like to learn more about how to create a new hire training checklist or anything related to this particular topic, then check the articles linked to this post.