For a group of people to work harmoniously, constant communication must always be practiced. In the business industry, this is called internal communication. These are formulated with the use of internal communication plans. Every business leader should always remember the value of internal communication if they want their company to reach its ultimate goals. An internal communication plan is basically like a blue print on how each member of the company relays information towards the entire company. In this way, the entire company is sailing on the same boat, being aware of every outcome, and they can later set plans and objectives for the future.
95+ FREE PLAN Templates - Download Now Adobe PDF, Microsoft Word (DOC), Microsoft Excel (XLS), Google Docs, Apple (MAC) Pages, Google Sheets (SPREADSHEETS), Apple (MAC) Numbers, Microsoft Publisher
6 Steps in Creating an Internal Communication Plan
Here are a few steps to put into account when creating an effective internal communication plan. An internal communication plan is a formal written guide on how your company will go about its internal communicating.
Step 1: Make an overview of your company’s current situations.
First, make a summary of everything that’s going on in your company. Then afterwards, cite the reasons why there’s a need for communication. Talking with your business managers, subordinates, and major stakeholders can help you with this process.
Step 2: Set a desired outcome.
In this step, the first thing to do is to ask yourself what benefits can this internal communication plan do for the company. Once you’ve done that, cite some possible good outcomes. Make sure that these outcomes are in-line with the goals that your company had set since it began.
Step 3: Define your company members.
To help you determine how to communicate with your entire staff in the best way possible, it’s essential to define who they are and what do each of them do in your company. Make a list of all of them. Categorize them according to which manager or supervisor they belong, or classify them according with their job description. Make use of charts and tables to make this process a lot easier and faster.
Step 4: Develop the messages you wish to convey to your staff.
This part of your internal communication plan is one of the most important. These messages should reverberate in their minds to keep them motivated in achieving your desired outcomes. Consider including in your messages the most relevant facts, statistics, and data. These inclusions will add a much needed support to the intentions of your messages.
Step 5: Decide what tactics and strategies you’ll use.
In this step, you have to realize the importance of how your company’s internal communicating should go about. Will it be through weekly or monthly assemblies? Will it be via email? Will it be through the chain of command method? These questions will be answered on this part of your internal communication plan. Having a highly-organized means of communication makes it a lot easier to send and receive information within the company.
Step 6: Review and finalize everything.
Before you implement the contents of your internal communication plan, take some time to review it first from start to finish. Make sure that everything that’s included on it has relevance. And lastly, make sure that every statement has clear and direct intentions.
5+ Internal Communications Plan Templates
1. Internal Communications Plan Template
This quality template with the name Internal Communications Plan Template, has everything that an internal communication plan should contain. It has an introduction, key objectives, communication concerns, communication strategies, communication tools, and success measures. Basically, all you have to do is fill in its blanks with important info. Lastly, it follows the standards of how a formal document should appear. It has good and readable font, correct formatting and spacing, and minimal artistic design.
2. Internal Communication Plan
The Internal Communication Plan is a template with similar qualities with the Internal Communications Plan Template. It covers everything that an internal communication plan should cover, and it follows the standards set by quality formal documents. With all of that in mind, you should consider adding this template in your computer files. You can own this template in just a few purchasing steps, starting by clicking on its ‘download’ button.
3. Internal Communication Plan Sample
The best attribute of this template, with the name Internal Communication Plan Sample, is its emphasis on the most important information. Locating these important information is a lot easier with this template, thanks to its good use of subheadings, bullets, and numbering. Moreover, it has no unnecessary artistic design which is a good thing when it comes to making formal business documents.
4. Sample Internal Communications Plan
The Sample Internal Communications Plan is a great example on how a non-profit organization’s internal communication plan should look like. This sample’s prime purpose is to formulate plans on how to help a community’s youth. The stakeholders of this plan, both from the government and private sector, is also being put into consideration, which is most important when it comes to non-profit objectives. So if your company happens to be a non-profit organization, this sample would make do as a good reference when making your own internal communication plan.
5. Internal Communications Project Plan Sample
The Internal Communications Project Plan Sample is most useful when creating an internal communication plan for one-time business projects. The best thing about it is that it’s simplified in a way that it doesn’t lose its relevance. Plus, it summarizes its contents very well, and gives emphasis to important events, names, statistics, and other information. You can own this sample instantly by simply clicking on its ‘download’ button.
6. Internal Communications and Engagement Strategy
The Internal Communications and Engagement Strategy is another prime example on how an internal communication plan’s flow should go on. It starts by discussing about a relevant research that supports the plan’s ultimate objectives. Then it shows several strategies and implementations to be followed by members of the company. You should consider owning this sample and utilize it as a reference when making your own internal communication plan.