If a client has hired you to be in charge of his/her project, then it is important that you come up with the most effective and efficient methods to ensure that the project is done well and on time. By creating a project management plan, you can outline everything from what has to be done, who needs to do them and when. This article will provide you with information on how you should go about in making one.
5 Steps for Creating a Project Management Plan
Step 1: Set the goals.
The first thing that you are going to have to do is to realize the main purpose of the project. This will allow you to outline all of the project objectives, along with the benefits that you hope to achieve. Be sure to provide clear descriptions of what these goals are and the needs of the project’s client so that everyone involved in the project will know.
Step 2: Specify the expected outcome.
This is the part where you will need to point out exactly what its specifically you are supposed to achieve while completing the project and the steps that need to be taken. Be sure to describe both the steps and expected results in full detail so that those involved in the project will know exactly what it is that has to be done.
Step 3: Create the project schedule.
Now that you have pointed out what has to be done, next is for you to provide information on when they have to be done. Determine the amount of time it takes to complete each task so that you can come up with a reasonable project schedule. Involve the team in the schedule planning process as they would know how long certain steps will take to complete.
Step 4: Identify the possible risks.
Every project has risks that could potentially harm individuals or halt the project altogether. It is important that everyone involved is aware of the project risks. Conduct a risk assessment and whatever it is that you have managed to find should be properly described in your plan.
Step 5: Create risk prevention methods.
After listing down the different risks, next is to think about the best methods that can be used to avoid or deal with them. Consider ones that are effective and cost-efficient. If you have decided on what the best methods are, then you must provide detailed descriptions for each one that you list down into your project management plan.
7+ Project Management Plan Templates
1. Project Management Plan Template
If you are looking to make a project management plan, then this is the template for you. Should you choose to download it, remember that you will have to use either Microsoft Word, Apple Pages, or Google Docs if you want to be able to open and edit it properly.
2. Simple Project Management Plan Template
Should you ever be in need of a project management plan that’s easy for anyone to follow, then you should highly consider downloading this template. Once you have it, you simply need to edit it until it has the information that will effectively communicate the details concerning how the project should be handled.
3. Project Quality Management Plan Template
It is important that the quality of the project you are in charge of is able to meet with the standards of the client. By downloading this template, you can come up with a management plan which allows you to properly communicate what quality standards need to be met and what it is that everyone should go in order to meet them.
4. Project Management Communication Plan Template
When working on a project, it is important that critical information can easily be shared with those are involved. The best way to about this is to come up with an effective management communication plan. By downloading this template, you can create a document which ensures that everyone knows what their objectives, what information they’ll need to complete their tasks and who they’ll need to get it from.
5. Project Management Plan Example Template
With this project management plan template, you can outline everything that needs to be done to ensure that the project you’ve been hired to do is completed successfully. If you download this template, then you may choose to either edit it until it becomes the plan you need or use it as a reference for when making one yourself.
6. Sample Project Management Plan Template
In the event that you have to create a project management plan, then this is the template for you. Know that once you have it, you are still going to have to edit it until it has important information regarding the goals of the project, what tasks need to be done, who needs to do them and much more.
7. Basic Project Management Plan
When the time comes that you have to make a project management plan, you should consider one that can easily share critical information that allows the project to be completed on time. By downloading this template, you can create a basic project management plan that just about anyone can follow.
8. Transportation Project Management Plan
Carrying out projects specifically designed for transportation can be difficult if those involved are not aware as to what has to be done or when things need to be done. That is why it is important that these projects have management plans which will point out what has to be done, what is needed, who is in charge of what and so on.