Punctuality is one aspect which should be strictly observed in companies. A single employee being late for work most days can already cause headaches for management, so how much more if other right employees follow suit and become tardy as well? Although punctuality depends on the individual, it should be strictly implemented for all company personnel. You may also see HR Policies.
Companies would be in crisis if most of their employees are tardy. The implications for companies having tardy employees are enormous. Other employees would take on the tasks of tardy employees while waiting for them to arrive, meaning the quality of work would be affected and would not reach the same standards as the person initially doing the job. Employees not doing the work that they have been accustomed to will cause a chain reaction within the company.
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Punctuality Policy Template
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One mistake in the production line, in the sales pitch, or even in the email conversation will affect the company’s operations. If work standards are affected, then it will not bode well for the company’s performance and how it deals with external stakeholders, most specifically customers or clients. Customers are what makes the business profitable, so if they do not get consistent and high-quality products from their current company, they can easily transfer and purchase from other competitors which will definitely offer them better products and services.
Tardy employees also cause relationships to strain within the office. If a rank-and-file employee is constantly tardy and another employee takes up his work, the employee substituting for the tardy employee will definitely not be agreeable to it since he has his own duties and tasks to work on. If he does not finish the tardy employee’s work on time then, unfortunately, he will answer for the missed productivity target to his supervisor or manager. It is truly a lose-lose situation where the punctual employee, the tardy employee, the manager, and the company are all negatively affected by the actions of a single individual. This situation will definitely cause relationships between different personnel in the office to become troubled.
If employees working on the same team cannot even look eye to eye, then their respective performances will most likely be affected. This will also cause unnecessary riffs on other office employees as they are now forced to pick different sides. Office drama and politics should be the last thing that employees and even the management should worry about as these only distract everyone from their work. These distractions can then result in a high turnover rate of employees.
Here are some punctuality and multipurpose policy templates you can purchase at very affordable prices which you can then use when you will be writing your respective policies.
Attendance Policy Template
Outside Work Strict Policy Template
Work Hours and Reporting Policy Template
Tips on how to write an effective punctuality policy
As previously mentioned, punctuality is a key part of a company’s sustainability. Tardy employees do not help the company, but rather slow down and derail the company’s operations, risking the company going bankrupt. So, whether you are in human resources or in top management when you are tasked to make the punctuality policy, there are a few things you should take note of so that the guidelines will be well-presented and understood by the employees. Listed below are some tips on how to write an effective punctuality policy. You may also like HR policy templates.
Make it detailed
This tip is not only for punctuality policies but also for other business documents. Including all the details and not leaving any vague or general statements is the general rule in all types of business documents, not only for punctuality policies. Company policies are meant to be distributed to every employee in the company, so you really need to make sure each item in the policy is detailed to prevent possible abuse from the side of the management or the employees.
Keep it short
If you think about it, punctuality policies can be inserted into other sections of company policies, like the attendance or human resource policy. That is the main reason why the punctuality policy should be kept short yet detailed. The main details of the punctuality policy should be more or less comprised of the penalty that the employee will have to fulfill or pay (if it is fine). A punctuality policy should not be more than three to five pages, compared to a business plan or feasibility study. Different company policies can be compiled and printed together for easy viewing and reading by company management and employees.
Be strict on the penalty or punishment
Punctuality policies should focus on the penalties or punishment for tardy employees. The 1-2-3-dismissal rule should be applied when formulating policies or, in other words, the 1st warning, 2nd warning, 3rd warning, and dismissal.
The said rule is very helpful as it gives ample time for employees to change and fix their punctuality issues. This also gives time for management to find a suitable replacement if the employee is still having problems. The said rule is applied by most companies and is very helpful if the company wants to weed out often tardy and underperforming employees. You may also see policy template sample.
We hope you found our tips on how to make effective punctuality policies informative and helpful when you start making your own policies. Be sure to read our other business articles for more tips and guides.