During meetings, conferences, and even basic classroom lecture sessions, there are reports delivered using various presentation tools. In today’s generation, a common choice among presenters is to use graphic slides as their visual aids with the help of a projector and a screen. These slides are often created using presentation software applications, such as and is not limited to Microsoft PowerPoint and Apple’s Keynote.
A presentation template is a group of slides which are intended for presentation purposes. These contain customized colors and layouts which can be used and reused whenever there is a need for a presentation either in the company office for a meeting or during a class discussion for teaching lessons to the students.
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Elements of a Presentation Template
The varieties of presentation templates differ on the subject being focused. And since different designers have different goals for each of their templates, choosing one is not an easy task to accomplish by someone who aims to acquire the template that contains what he will need for his presentation. This is why in order to choose a template wisely, the following elements must be present in each chosen template:
The format of the template must be compatible with the user’s presentation software application.
The two common file format extensions are in “.pptx” or “.key”. In order to use these formats, they must be opened with their own software applications. This is why knowing what types of formats are offered by a presentation template is important to have an assurance that the downloaded or purchased template will be used properly.
Slide designs should be appropriate to the topic.
Presentation templates are made to cater to every type of topic which is why it is significant that the background designs and all other sections or contents coordinate with one another and are directly connected with the topic. For instance, if the topic is about weddings, then the wedding presentation template should have designs relating to flowers and pastel-themes.
Font formats must be readable.
Most presentations are intended to be shown to more than ten people which are the main reason why the fonts in the template should be readable or large enough to be seen by the last person in the room. Classic and basic fonts to use for presentations include Garamond, Helvetica, Arial, and Calibri fonts.
Animations must not go overboard.
Animations add personality to the presentation. With the right animation techniques, transitions of moving from one slide to another, and from one image to another will be smoother. However, animations must be kept minimal yet consistent throughout the presentation to avoid clutter and over-emphasis of contents.
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Steps to Make a Great Presentation Template
If none of the designs available online meet the needs and requirements of a client or a user of a presentation template, then the remaining option is to create a template from scratch which can be done by following the steps below:
Step 1: Prepare images to be used for each slide. The images should be high-resolution in order to have an assurance that it’s quality, regardless of its size, will be impressive when viewed during the presentation.
Step 2: Open a new sheet in a presentation software application. In choosing what software application to use, the knowledge and the efficiency of the designer or the template creator should be taken into consideration. In addition, the operating system and the device to be used by the creator should also be thought of when determining the suitable application.
Step 3: Add the images to their corresponding slides. The images can either be copied and pasted onto the slides or be opened directly depending on what the software application allows and offers to its users.
Step 4: Create textboxes and sample contents. Textboxes will serve as placeholders for the contents or the discussion to be incorporated into the template when it will be used. The textboxes to be added must include one for the title of the topic, one for the subtopic, a large text box for the explanation, and a box for the closing remarks.
Step 5: Animate elements. The animation can be done to the textboxes and the images, as well as the slides of the presentation. Animations are also often grouped into three categories which vary greatly on the impact and emphasis it can create on the content being animated as to whether the impact will be subtle, moderate, or be exciting.
After creating the template, it must be saved with a file extension which will allow the template to be edited and used repeatedly.
Simple Tips for an Excellent Presentation
Tips are made to help any presenter and creator of a template to make an effective as well as professional-looking slideshow presentation:
- Create slides with personalities and connection: When creating any type of slideshow presentation, one must always keep in mind that he should be presenting something which connects with himself and his goal. Also, the user must not be limited to the default typefaces and styles in presentation software applications since he can always customize the output of his slides to meet his preferences.
- Proper alignment is important: Some slideshow presentation creators often neglect the importance of proper alignment, which then results in having to resize the fully-created presentation to meet the size of the projector and the screen. The output of this negligence includes skewed images and texts which go beyond the margins of the screen.
- Check the grammar: One of the worst things that can happen to a business presentation is having grammatical errors plastered on the slides which are projected on a big screen. This humiliates the reporter or the presenting person especially if the errors are not only in one slide but also in other slides. This is why reviewing the presentation and having a person do a grammar check will be the right action to take the day before the presentation will be used.
Types of Presentation Templates
Formal templates and creative templates are the two types of presentation templates that designers and users can choose from. Formal presentation templates are suitable for business and meeting purposes. Creative presentation templates, on the other hand, can also be used for businesses and meetings, however, it is mostly used by teachers to teach and discuss lessons to their students. The reason why creative templates are preferable for instructional intentions is to maintain the interests of the people within the period of discussion. Creative templates can also be made by using various animation techniques and images to explain each topic effectively to the audience.
Presentation Template Sizes
There is not a definite size of presentation templates, however, there is a ratio that is commonly followed by template creators which is the 16:9 HD ratio. The reason why this ratio must be used is that it is the standard format of screens, including television and monitor screens. By having this ratio, the user will expect to have a wider width than the height of the presentation.
Presentation Template FAQ’s
What are the advantages of using presentation templates?
Presentation templates will help anyone in need of a ready-to-use yet customizable slide presentations. One common advantage of using a template is the composition of the designs and the layout that the user can then fill in with his own content without having the need to determine and gather ideas to put on each slide.
What are the types of presentation software applications?
Slideware presentation software applications and canvas-based-presentation software applications are the two general types. Slideware presentation software applications are the ones which are mostly used either in institutions or in corporations since these applications are easy to manipulate. Microsoft’s PowerPoint software and Apple’s Keynote software fall under this category.
On the other hand, canvas-based-presentation software applications provide more creative elements to the presentation itself. Known examples of these applications include Prezi and Focusky. Additionally, categorizing the applications can also be done by knowing whether or not they can be used online or offline as well.
How are presentation templates used?
Presentation templates are easy to use. The first step is to choose and download the template from the source link. Then, the template must be opened using its coordinating software application making sure that it can be edited or customized. The next step is to fill in the content of the template including the texts and the images to be presented. Lastly, the template’s animations must be customized first before the template will be saved.
Using the right format, design, layout, and type of presentation template will not only spare ample amount of time from the user but will also boost the user’s confidence towards his presentations, be it in school or at work. This is due to the creative approach and uniqueness of every template made to cater to the varieties of topics and subjects to be discussed by the user in front of the crowd.
However, regardless of the template’s design, the personality of the user or the presenter must always reflect on the slides that he is presenting and the way that he is delivering his presentation. This is to show that the user and his slide presentations are connected.