Invoicing is one of the key features of financial planning. In to ensure a steady cash flow, it is important for a business to come up with accurate and concise calculations of expenses. Professional invoice template is a document that contains payment particulars regarding the purchase of goods or services between the business owner and his client.
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Steps to Create a Professional Invoice Template
Step 1: Create a Visually Appealing Design
A professional invoice should be concise and visually appealing. Headings and content should be clear and customized as per business needs. There should be no room for ambiguity. Complicated invoice design confuses the client. The invoice should contain all the particulars of the specific business purchase or service rendered.
Step 2: Use a Standard Business Font
A professional invoice should ensure that the client understands the terms and conditions of payment for the goods or services rendered. Hence, use a legible standard business font. This will make the invoice self-descriptive and will be easier for the client to understand.
Step 3: Transaction Details to be Clearly Mentioned
An invoice should clearly mention the Invoice Number, Invoice Date, Service Tax Numbers, Service/Project Description, Total Amount, Due Date and Tax Details. The client should get a detailed specification of every single part of the goods purchased or services rendered. This is the main part of every invoicing process.
Step 4: Terms and Conditions
If the terms and conditions of payment are clearly mentioned in the invoice, then it ensures that the client has understood the particulars and we can be assured of faster payment. The client knows the consequences of non-payment. You can offer your clients mainstream payment options.
Step 5: Mention Your Business Details
The top part of every invoice should contain your business details. Your company’s name, address and contact number and the client’s name and address should be clearly mentioned. It is necessary that the client knows how to contact you. Otherwise the invoice will fail to serve its purpose.
10+ Professional Invoice Templates
Professional Services Invoice Template
The self-employed invoice template is free, customized and editable. Default color used is blue and white but can be changed. It supports Google Docs, Sheets, Mac OS and Windows. File size is A4 and US. Excel functionalities are in-built and standard fonts are applied. Eye-catching headings and content.
Basic Invoice Template
This paid professional invoice template can be used by companies or individuals having business or providing services for a fee. It is dated with logo along with a description of the product/service provided in a line-by-line setting. It is user friendly and changes can be done to it once downloaded.
Premium Service Invoice Template
It is a paid professional services invoice template attractively designed specifically for consultants, service providers, and other small businesses. Can be easily edited and downloaded. It supports Google Docs, Sheets, Mac OS and Windows. Available in all file formats. File size is A4 and US.
Standard Business Invoice Template
This standard business invoice template is a customized business template which is easily editable. Colors can be changed. Payment details and place for signature is present in the template. File size is A4 and US. Excel functionalities are in-built and uses standard business fonts. Can be printed and shared digitally.
Minimalist Freelance Invoice Template
This free invoice template is available in PDF format and is easily downloadable. It’s a professional invoice specifically suited for freelancers who want to get their payments at the earliest. The invoice contains all the billing information and comes in an attractive format.
Reusable Hourly Invoice Template
This free PDF template can be downloaded. This is a independent contractor invoice format for professional interior design services rendered. It gives the description of services rendered under respective dates and the total amount paid till date, amount previously and currently invoiced. It pertains to a single project.
Generic Consultants Invoice Template
This free word consultant invoice template is easily downloadable and editable. It is specially for consultants containing details about the consultant, patients, their insurance details, the time and type of treatment availed and the total amount due. It uses all the standard business fonts and is very easy to understand.
Downloadable Commercial Invoice Template
This word commercial invoice format is downloadable and editable. This is for professionals who have rendered services for a fee. It contains the details of services rendered along with the expenses against services rendered and the total amount due. It is in a professional format.
Modern Billing Invoice Template
This template is in PDF form and easily downloadable. This modern invoice template has an eye-catching logo, sure to attract customers in the first go. In addition to the normal professional billing details, it also contains the payment due date and details of late payment dues.
Sample Contractor Invoice Template
This PDF template is very elaborate and easy to understand. This sample invoice template is for consultants who render services under a contract. It contains details of the project on hand, the completion details till date, previous and current billing details, balance payment as on date. Contains the Consultant’s signature at the end.
Basic Simple Invoice Template
This word template is easy to download and edit. This simple invoice template is uses standard business fonts and is simple and easily understandable. It has details of items to be billed and the total amount payable. Also, contains an additional line for any comments to be given to clients.