6+ Best Catering Proposal Templates

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Catering can be defined as the provision of food and beverages at social events, organizational meetings or gatherings, etc. A catering proposal samples summarizes the basic terms and conditions about what you and your client have been discussing and can be modified at the order of the client as per his/her wishes.

How to Create a Catering Proposal in 5 Easy Steps

Step 1: Talk to your Client

Make a checklist to be sure and cover all your bases that you will be dealing with while catering for your client. Ask him/her about the date and time of the event, what type of an event is it going to be, where would the possible venue of the event be and also if he/she has any menu or food ideas they’d want as it is their special event. Be specific and clear when you are talking to your prospective client about what you can and cannot provide if he/she has asked for special requests.

Step 2: Design a Menu Proposal

Draft a menu proposal with all the possible points you have discussed with your client earlier. This should include your cost for all the varieties of food dishes your client has asked for. You can provide a designed menu card for your catering service if you have any. That could be either in the form of a whole menu package or a normal menu with possible add-on starters and desserts. Ask him/her whether they want the menu to be a plated A’la Carte or a regular buffet.

Step 3: Chore and Labor Costs

Since labour costs should be less than 30% of your revenue, make sure you ample all your employees pay in that. Provide a sheet with your possible expenditure for the setup, service, etc. Also, if you are providing paper goods like paper plates, glasses, spoons, forks etc., you have to inform your client that it would cost extra unless s/he wants to provide them to you instead.

Step 4: Mischallenous Expenditure

Include dishes, furniture like tables, chairs, napkins, etc. if you have to rent them for the event. Be transparent and honest with all the extra expenditure you will be making for the event. Also, if there are extra hours of labour included, add that into the bill as well.

Step 5: Terms and Conditions

The catering contract comes after finalizing the proposal by the client. This contract should include all the terms you have discussed with him/her. If you need to buy a few things before the event, you can ask them for an advance deposit as it will help you do your job better than procrastinate and leave everything for the last minute. Ask him/her for what is their mode of payment and a final guest count because you have to arrange for the extras as asked. Also, be clear by when do you want your final payment.

6+ Catering Proposal Templates

1. Restaurant Catering Proposal Template

restaurant catering proposal template
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File Format

Size: A4, US

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2. Free Catering Business Proposal

free catering business proposal
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File Format
  • InDesign
  • Word
  • Apple Pages
  • PSD
  • Publisher

Size: 8.5×11 inches

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You can create your catering business proposal template in a word document for a beautiful outlook. An attractive look and hard work in the job will always please your clients and they will want you to work for them again sometime. Make sure you make the best of what you get.

3. Free Catering Proposal Letter

free catering proposal letter
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  • Google Docs
  • Word
  • Apple Pages

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The letter is an estimate for the services a caterer wants to provide to his/her prospective client. A caterer creates the letter after a first meeting with the client to provide the person with a specific price and service agreement or if the caterer is interested in doing business with the client after seeing the advertisement in the newspaper or hearing about it through word-of-mouth. This can be done by the caterer by sending a free proposal to the client with his/her services.

4. Request for Catering Service Proposal

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  • PDF

Size: 950.4 KB

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The purpose of a request for proposal is to identify and create a list of validated caterers to provide their catering services to different universities and their supplementary organizations. It can be in the form of a simple proposal template, so it looks beautiful and seeks attention.

5. Catering Proposal Sample

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  • PDF

Size: 68.7 KB

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As catering proposals are very important, it is mandatory that the company gives all it’s details to its prospective clients while working with them, so that if any issue arises once the agreement is made, it can be easily solved without much ado about it. it should have details of the company as well as the details of the venue, with a description of the food and beverages available.

6. Catering Proposal Example

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  • PDF

Size: 2.7 MB

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Catering proposals should consist of the explanation of your best services provided as these attract more client. You should be able to give them a variety of cuisines with assorted starters and desserts that are not easily available with the other catering services. It should contain information about what makes you unique and different from others.

7. Catering Proposal Example

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File Format
  • PDF

Size: 42.9 KB

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A catering proposal for restaurants can be made by using a variety of proposal templates for restaurants. It can be for a numbered group of guests, in a given time and the venue should be clearly mentioned. The more attractive the proposal of your service and the more vibrant your choices of cuisines, the more clients will approach you in the future.

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