How to Create a Project Proposal [13+ Templates to Download]

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Learning the basics of proposal-writing can give an edge in the business or academic world. This is the goal of this article as we share with you a step-by-step guide on how to craft compelling project proposals. Read and study the rest of this article as we also show multiple examples of downloadable proposal templates.

6 Steps To Make an Excellent Project Proposal

As promised, here are the steps on how to create engaging and accurate project proposals that will give you the results you desire. Study them well.

Step 1: Review the Request For Proposal (RFP).

A good project proposal is one that follows the submission guidelines stated on the Request for Proposal (RFP). This applies whether you are creating a research project proposal, a bid proposal, or a business project proposal. Study the RFP word for word so that you will know what to incorporate on your own project proposal.

Step 2: Conduct market research.

Next, conduct the necessary market research for your project proposal. To illustrate, if you are creating a business project proposal, you need to know the target market for your business idea or innovation.

Step 3: Include only the necessary proposal content.

Once you have gathered all the relevant supporting data and research for your project proposal, it is time to organize them into a comprehensible layout or format. Remember, different types of proposals require different data and ways on how to present them on a proposal document. The basic proposal format includes an introduction, goals or objectives, methodology, action plans, proposed budget, curriculum vitae, and references or bibliography.

Step 4: State the terms and scope of the proposal.

An essential part of any proposal is its terms and scope. This lets the reader know what in it for him or her. For example, if you are creating a funding project proposal, the client or potential investor needs to know what he or she gets in terms of compensation if they give you the funds for your project.

Step 5: Use a pre-made project proposal template.

If creating an organized project proposal layout is not your forte, you may download and use a pre-made project proposal template instead. These are pre-formatted document templates that you may edit according to your personal or business needs. Check out any of the free and premium project proposal templates we’ve embedded in the article.

Step 6: Proofread and print the template.

Whether you have decided to create your own project proposal or you have used a proposal template, always proofread the entire document before printing it. This allows you to catch any typos or misquoted facts and statistics on the formal document.

Follow all these tips and steps and you will have created a well-designed and compelling project proposal. Also, bookmark this page so that you can refer back to it later on.

13+ Project Proposal Templates

Curated below are customizable project proposal templates in Apple Pages, Google Docs, and MS Word file formats. Find the template design that best suits the type of project you are working on.

Simple Project Proposal Example

project proposal
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  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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Simple Project Proposal Template

simple project
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  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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Business Project Proposal Template

business project proposal template
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  • Google Docs
  • MS Word
  • Apple Pages

Size: A4 & US

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Most business owners will find the Business Project Proposal Template (shown above) useful. This six-page template includes a formal proposal letter, an introduction, methodology, success metrics, availability, fees and payment terms, and information about your team and services. This template is best used if you intend to showcase your company as the best business provider to potential clients.

Engineering Project Proposal Template

engineering project proposal template
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  • Google Docs
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Size: A4 & US

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Use the Engineering Project Proposal Template (embedded above) if you intend to bid for an engineering project in a private company, government agency, or other institutions. This editable template includes a tailor-fitted project proposal letter, the basic proposal format, and multiple tables and image placeholders. When using this template, do not forget to add your own construction company letterhead or logo design.

Funding Project Proposal Template

funding project proposal template
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  • Google Docs
  • MS Word
  • Apple Pages

Size: A4 & US

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The Funding Project Proposal Template (featured above) is a custom-mage proposal for charitable and non-profit organizations requesting for funding from other private firms and individuals. This template includes a proposal letter for charity and a detailed narrative of the project that will be funded. To increase the likelihood that other organizations will provide funding for your project, make sure to include accurate and updated information about your organization.

NGO Project Proposal Template

ngo project proposal template
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  • Google Docs
  • MS Word
  • Apple Pages

Size: A4 & US

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The NGO Project Proposal Template (pictured above) is another version of a funding proposal. It includes an editable donation letter and a comprehensive breakdown of the NGO’s intended project. When editing this template, do not forget to add your organization’s logo or letterhead design as this adds credibility to the whole document.

Project Investment Proposal Template

project investment proposal template1
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  • Google Docs
  • MS Word
  • Apple Pages

Size: A4 & US

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Need a short yet comprehensive proposal asking for project funding? Try out the Project Investment Proposal Template (shown above). This three-page editable project proposal template is pre-formatted with everything a business owner will need in order to pique a potential investor’s interest with your project or product.

Research Project Proposal Template

research project proposal template
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  • Google Docs
  • MS Word
  • Apple Pages

Size: A4 & US

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The Research Project Proposal Template (featured above) is a versatile research proposal document that does not only suit scientists, students, graduate or post-doc students. It can also be used by innovators and entrepreneurs who wants to conduct research studies to help advance their respective business organizations. This four-page proposal template is fully editable in Google Docs, MS Word, and Apple Pages.

Restaurant Project Proposal Template

restaurant project proposal template
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  • Google Docs
  • MS Word
  • Apple Pages

Size: A4, US

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College Project Proposal Template

college project proposal template
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  • MS Word
  • Apple Pages

Size: A4 & US

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For most college students who are working on their thesis or dissertations, a project proposal needs to be submitted to their assigned advisors first. The College Project Proposal Template (featured above) is a good proposal template that you can use to showcase how ready you are to get your dissertation or project started. This template comes with eight pages of customizable proposal letter, project background information, and other pertinent charts and tables.

Project Proposal Template

sample project proposal template
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  • MS Word
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Size: A4 & US

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The best proposals are direct to the point and engages the reader right away. You may use the Project Proposal Template
(pictured above) as the base template for creating such an impactful project proposal. This printable template contains ten pages of detailed project plans and wording that will suit most projects.

Simple Project Proposal Template

simple project proposal template
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File Format
  • MS Word
  • Apple Pages

Size: A4 & US

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Choose the Simple Project Proposal Template (embedded above) if you want to cover everything in your business proposal. It includes an editable executive summary, descriptions of the client operations, cost summary, contract terms, client benefits, and project management plans. Everything is customizable so you can tailor-fit them to match your brand’s image and list of services.

Website Project Proposal Template

website project proposal template
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  • MS Word
  • Apple Pages

Size: A4 & US

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The Website Project Proposal Template is specifically created for web-savvy individuals and digital marketing firms who wish to offer their website-making expertise. This is an eight-page template that allows you to provide comprehensive information about your skills and offered services. This template may also be edited and used as software project proposal.

Community Funding Project Proposal Template

Details
File Format
  • PDF

Size: 308 KB

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The Community Funding Project Proposal Template (featured above) is an actual free template used by community organizers to ask for funding for their projects and activities. Read and study this template so that you will learn how to craft a compelling community development project proposal on your own.

With all the tips and printable templates shared above, we hope that you are now ready to create your own project proposals. And if you want to read more about different types of proposals, check out the rest of our website.

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