How to Write a Bid Proposal [5+ Templates to Download]


If you are going to make a bid for any kind of project or job, then you will need to show the client that you are the best choice. The best way for you to do that is by coming up with a bid proposal document. This article will give you all of the information that you need in order for you to be able to come up with one.

66+ FREE PROPOSAL Templates - Download Now Microsoft Word (DOC), Adobe Photoshop (PSD), Google Docs, Adobe InDesign (INDD & IDML), Apple (MAC) Pages, Microsoft Publisher

6 Steps for Creating a Bid Proposal

Step 1: Start With an Introduction

The first thing that you will need to do is to properly introduce yourself to the client. This is where you will need to provide background information on yourself. Start by providing your complete name and then your job position title. Point out that you’re the best person for the job by providing your qualifications.

Step 2: State the Job the Client Wants

A client will most likely choose to hire someone if that person already has a good understanding of the project or work that needs to be done. So it is in this section of the proposal where you will need to provide all of the details such as the type of work you need to do, what’s needed in order to do it, and the client’s expectations.

Step 3:  Propose How You will Tackle the Job

Let’s say that you’re bidding for a construction project. The client will want to hear the methods you are planning to use to ensure that the construction project is carried out in a way that meets expectations. You will need to provide information on how you’re going to handle the project, why you’re planning to use the methods that you are going to, and what the output you expect the client to see.

Step 4: Provide the Work Schedule

If the client has a set deadline as to when the work or project needs to be done, then you will need to form a work schedule around it. If not, then you will want to show the client that you’re willing to finish the job as soon as you can, but at a pace where the quality of work is not degraded in the slightest. Take into account the different tasks that need to be completed, who you have to work with, what materials you’ll need, and the possible issues.

Step 5: Propose a Budget

This will depend entirely on the scope of the work that needs to be done. If the client has already set the budget, then you’ll need to show him/her as to how you’re going to properly allocate all of the funds. If you have to make it yourself, then you will need to consider how the most cost-efficient way to do the job.

Step 6: Summarize Your Conclusion

Once you have managed to share everything that you need to, then the last step is for you to summarize your entire proposal into a simple message. You want to show the client that all of the benefits he/she gets from hiring you outweighs whatever costs or risks there are. Also, make sure to thank the client for the time spent on going through your proposal.

5+ Bid Proposal Templates

1. Construction Bid Proposal Template

construction bid proposal Download

If you want to take charge of a construction project, then you may just be required to make and send a sample proposal. With the help of this particular template, you should be able to easily come up with a document that shows you are the perfect person to take on the job.

2. Bid Proposal Template

bid proposal template1 Download

If you are planning on creating a bid proposal, then know that this template can easily help you create one. Just know that you will need to use either Microsoft Word or Apple Pages to access and customize it. Once you’re able to do that, then you simply need to make whatever changes you want until you are able to make the bid proposal you need.

3. Construction Bid Proposal Template

construction bid proposal mockup Download

There are bound to be numerous construction projects being done on a daily basis, with individuals or businesses desperately trying to get a hold of them. Should you find a construction project that you are interested in, then using this construction bid proposal template will be in your best interest.

4. Electrical Bid Proposal Template

electrical bid proposal template mockup Download

Work that is electrical-related are often dangerous and requires someone who is experienced and skilled in order to be done properly. If you think that you are such a person, then using this electrical bid proposal template to emphasize that you are the right person for the job.

5. Formal Bid Proposal

formal bid proposal Download

There are employers who have an easier time deciding who they should hire based on the proposal that they receive. With this formal bid proposal template, you should be able to make one that is organized and is able to present the information you wish to share to the client in a professional manner.

6. Bid Proposal Form

bid proposal form 01 Download

If you are planning on creating a bid proposal form, then this is the template for you. With it, you should be able to make any kind of bid proposal document in the quickest and easiest manner possible. Just make sure that you are able to put in all of the information it needs before using it.

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