Business proposals are one of the most important processes in the world of business. This is what initiates negotiations between companies and how new projects are born. It is also from these that innovation begins. There are different types of proposals and one example is the business loan proposal, which deals with the company loans.
We’ll be focusing about the technological field on this post, specifically the IT business proposal. This kind of proposal is not to be confused with a client business proposal, which has a completely different purpose. We’ll venture into the business aspect of the IT, or information technology, department who is responsible for computer administrator tasks.
IT Business Project Proposal
How to Write an Information Technology (IT) Business Proposal
Whether it’s a marketing proposal template, or a grant proposal template, the context is pretty much the same. What changes is the type of people who will be reading it. To write an information technology business proposal, you have to:
- Don’t rush. Take your time to learn about the client and the details of the project.
- Draft an outline. Making an outline of the project that answer the questions what, who, when, why, and how is essential for your proposal.
- Do grammar checks. Edit your proposal and don’t forget to ask for feedback from your co-workers or boss.
Tips for Information Technology (IT) Business Project Proposal
So you know the basics, you know the technicalities, and you have the details. You’ve even scoured the Internet for project proposal templates and burned your brows over a consulting proposal template. However, if you still feel as if you need more to go on when creating your business proposal, check out the following guidelines.
- Take some time to sit down and talk with the client. This helps you understand him/her, which is very important.
- Analyze the various solutions and pick out the best one.
- Don’t go in half-cocked. Study the project and its requirements to drastically improve the quality of your proposal.
Guidelines to Writing an IT Business Proposal
Business proposals should be taken with the utmost urgency. You need to be fully prepared for it, or you may end up losing the moment to impress the clients and get their satisfying “YES.” When writing one, you can refer to a proposal template or follow the guidelines below:
- Time Frame – Time is of the essence and more often than not, it’s not on your side. You need to work efficiently and quickly, but not end up rushing it.
- Needs – Your proposal should be aimed at the client’s needs. Make them feel that you understand them and that will be an additional points.
- Elements – The proposal should be organized and neat. It should have the procedures, title page, executive summary, table of contents and cover letter. Of course, you have to consider that the elements you include depends on the type of proposal you’re drafting. Sections of a training proposal template would be different from, say, one for a project proposal.
- Format – There are moments when your client prefers a specific format, so do your best to follow their requests.
- Features – Professionalism should be your number one priority. Stick to the facts and avoid using subjective opinions.
Secure that deal. Use these guidelines to your advantage and don’t just keep them as stock knowledge.