A purchase order is an official written document that acknowledges the relationship between the buyer and the seller. The document outlines the item or list of items that have been purchased by the buyer along with the required details of the product. This includes the name of the product, the price, the order number, and other relevant ones. Purchase Order Templates help make these orders.
7 Steps to Make a Purchase Order in Word
Step 1: Make a New Document
You need to have MS Word installed on your PC to make the purchase order. In case you don’t, you can use the Word extension available in Microsoft Outlook. Once you have access to the application, open it. Then from the menu box that appears on the screen, select New Document. And your new blank document will be created.
Step 2: Develop the Layout
A purchase order requires a lot of items to be inserted in it. The layout is comprised of these items. You can get ready-made purchase order layouts in the Insert section of Word. There is a range of layouts available from which you can choose whichever is suitable for you. After that, you can customize the document as you like. For example, you can set the margins and the paper size, and so on.
Step 3: Place Company Details
The first thing to include in a purchase order is the details of the company. These include the name, address, logo, and slogan of the company. Have the PNG or JPG file of your logo ready on the PC. To insert it, you need to go to the Insert option, then click on Image from the drop-down menu. Then select the logo of your company and click on Open. After that, you just need to adjust the size of the logo and place it in the right place. Then you can proceed to type in the other details of the company.
Step 4: Add the Required Details
There are two very important details that you need to include in the purchase order. The first is the purchase order number that you have to generate. And the other is the date of the purchase order. The purchase order number is determined by the protocols of the company itself.
Step 5: Add the Vendor Info
The next information to be added in the order document is the details of the vendor or the seller. The mandatory details include the name, the address and the contact information of the vendor. In the case that you have a customer number for the company, you can add it here.
Step 6: Provide Product Details
The details of the vendor need to be followed by the details of the product. This includes the name of the product, the description of the product, the item number, the quantity of the product that has been ordered, and the cost of each unit. Keep the description of the product limited to one sentence or a line.
Step 7: Add Delivery Details
The final items that need to be added to the order comprise of the details of the delivery. Start with the ‘Ship to’ information where you need to provide the details of the person or the company the products are being delivered to. After that, you need to mention the shipping method and the terms of conditions.
15+ Purchase Order in Word Templates
1. Purchase Order Template
A purchase order is drafted when a buyer places an order for some items to be delivered by the buyer. The order provides the details of the product. To make this order, you can make use of this order template in Google Sheets. This template will help you to make a proper purchase order for your purposes. The template is available in other file formats too such as Excel, Pages and Numbers.
2. Simple Purchase Order Template
A purchase order is a very straightforward document. Hence, it should be made in such a way that it is easy for both the seller as well as the buyer to understand. With this order template in Google Docs, you can make very simple purchase orders that are suited to you and your client’s needs. The template is fully editable and printable.
3. Restaurant Purchase Order Template
Purchase orders are required by all kinds of businesses. If you are running a restaurant and you want to order some items, the vendor needs to draft a restaurant purchase order. And to help with that task, we are providing this order template in Word This template can help you write purchase orders, especially for restaurant purposes.
4. Advance Information Purchase Order
In certain cases, the information is required by the vendor in advance to the purchase order. In such cases, you can draft an advance information purchase order with the help of this professional order template. The template contains a sample request for information in advance of the purchase order that you can use as a guide. Or you can also edit the contents according to your convenience.
5. Return Purchase Order Template
A return purchase order is initiated when the purchase made by the buyer needs to be returned due to some problems with the item. If you want to make a good purchase order, then you need to download this order template in Pages. This template is the best tool to use to make return purchase orders that are suited to the needs of the client.
6. Acceptance Purchase Order Letter
An acceptance purchase order is created when the buyer accepts the purchase order provided by the seller for the item that has been purchased. Do you need to draft such a return purchase order for your company? Then this basic order template is the best thing for you! This template will help you to make working return purchase orders.
7. Purchase Order Cancellation Letter Template
Sometimes situations arise when the buyer decides to cancel the order that had been placed. It is the responsibility of the vendor to draft the purchase order cancellation letter. Are you facing a similar situation? Then you need to download this order sample template. This template has been designed solely to help you make cancellation letters for purchase orders.
8. Purchase Order Confirmation Template
A purchase order is a document that is drafted to validate the relationship between the buyer and seller and to outline the details of the product. If you are facing trouble making such orders, then you need this sample order template. This template contains an editable purchase order that has spaces to be filled with the required information.
9. Free Purchase Order Letter Template
A purchase order letter informs the buyer of the purchase that the buyer has made. Make the perfect such purchase order letter by using our free letter template. The template has been specifically designed to help you make purchase order letters. The template is available to be downloaded in sizes A4 and all US Letter. The file can also be used to make international purchase orders.
10. Free Sample Purchase Order Template
With this order template, you can get your hands on a file containing a sample purchase order. The template features original content with separately titled sections for providing the seller information, the buyer information, as well as the product information. You can download the template for use in a range of file formats such as Google Docs, Word, Pages, Excel, and others.
11. Purchase Order Form Template
A form is the most user-friendly type of a document. Accordingly, a purchase order form makes it easier for both the buyer and the seller to provide the required details. You can make a similar form with the help of this order template. This template features a blank order form with suggestive headings. The template can also be used to make a vehicle purchase order.
12. Basic Acceptance Purchase Order Template
This order template provides you with a sample acceptance purchase order. The template contains original and suggestive headings and content written by professional writers just for your benefit. The template helps you as a guide to making a standard purchase order for your needs. All you have to do is click on the download icon beside the file and you’re good to go.
13. Construction Purchase Order Template
A construction purchase order is formed expressly for situations when the buyer is a construction contractor or a construction agency. Are you having difficulty making this order? Then what are you waiting for? Download this construction purchase order template now! The template has been produced only to help you make purchase orders for construction purposes.
14. Blanket Purchase Order Template
Purchase orders are types of business forms that are made to highlight the details of the purchase of a good by a buyer from a vendor. If you are looking for a tool to help you make such orders, look no further! Our purchase order template format is here to help. There is no better device than this template to make purchase orders. You can download the template on your PC from anywhere.
15. Draft Purchase Order
Imagine: a prospective buyer has placed an order with your company and you have been tasked with making the purchase order. However, you do not know how to make it. Don’t worry, we can get you out of this situation. Just download our simple purchase order template! With this template, making purchase orders will seem like a cakewalk. So tap the download icon now!
16. Local Purchase Order Template