If you are a project manager in charge of the hiring team, then you definitely know how important it is to make sure that all the information on an applicant’s resume is 100% accurate. This is why it is important to contact the applicant’s previous employer to help you verify the information.You may also see reference letter.
While you can opt for a phone call, the best way to keep things as professional as possible is by sending a reference check letter. This post will help you to write this type of letter samples in a proper and effective way. You may also see employment reference letter.
Reference Check Letter Template
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Sample Educational Reference Check Letter Template
What should be included in a reference check letter?
If you are going to write this letter, then be sure that the following components are included:
- The date when you create the letter
- The name of the applicant’s previous employer
- The complete address that you are sending the letter to
- Salutations to the former employer
- The complete name of the applicant
- Statement that you are requesting background information on the former employee
- Statement that the former employee has given you permission to ask for the information, as well as a statement that there is a copy of the request letter attached
- The information that you would like to learn about
- Your complete name
- Your job position
- The name of your company
- Your signature
If you are sending this via email, then make sure that the subject line is “reference check request” or something similar and professional-sounding.
Information you can request from a previous employer
You need to be very careful with what you ask as you can only learn about certain information as stated in the law within your country or state. Here are the pieces of information that you can request:
- The start and end date of when the employee worked for the former employer
- Reason for why the former employee left the company
- The employee’s starting and end salary
- The job title and the job description of the former employee
- Information regarding the former employee’s tardiness or absenteeism
- Performance appraisal results of the employee
Reasons why you need to ask for reference information
Every company wants an employee that they can trust. So, by verifying the information that a candidate for employment letter has submitted, not only will you be able to see if the person has given you accurate information, you will also be protecting your company description from someone who might be exaggerating his resume format.
This is a necessary process for every background check wherein you have to filter out the good employees thank you letter from the ones that could be potentially lying to you. So, make sure to take the extra steps so that you can protect both yourself and the company by hiring those employees that you know you can trust.You may also see employee hiring checklist.
To read more workplace articles, check out the rest of our site. We cover a variety of topics dealing with the most current concerns of businesses, so keep reading and learning.You may also see free reference letter templates.