No matter what kind of establishment you have, it’s very important that it’s one that’s accessible to every type of person. And by accessible, that doesn’t just mean that people can enter freely and easily. It also means that an establishment needs to be able to ensure that anyone within in it, whether clients or employees, are all guaranteed a safe environment. You may also see quality audit reports.
For those who are required to look into that, it’s important to take note that all information must be placed within a report to decide whether a particular establishment is fit for conducting its operations. Which is why this article is going to teach you how to do an access audit report.
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Sample Access Audit Report Example
Access Audit Report Template
Disability Access Audit Report Sample
How to Do Your Access Audit Report
The entire point of making the report is to provide a detailed account regarding what was reviewed, and whether or not a particular establishment has been following the laws, rules, and regulations of building accessibility. Although this won’t be easy, it’s essential to know how you should go about in doing the report so that you can easily determine whether a building has any violations regarding accessibility. You may also see sample audit reports.
With that in mind, here are the steps that will allow you to conduct a proper access audit report:
1. Determine the Type of Access Audit that Needs to be Done
If you have yet to do the audit, then you have to realize that there are 3 that you can possibly conduct. Each of them have their own unique purposes, meaning that each of them will require that you obtain different pieces of information. You may also see internal audit reports.
They are the following:
2. Walk and Talk Audits/Route Appraisal
A walk and talk audit/route appraisal is a simplified version of an access audit and these are usually done while being accompanied by the client. As the walk and talk audit/route appraisal takes place, the auditor will talk about all of the positive and negative comments that he or she has about the establishment. The auditor must then come up with report that should be sent to the client as soon as possible when the meeting is finished. You may also see safety audit reports.
While carrying out a walk and talk audit/route appraisal, it’s important that the audit manages to talk about things regarding the general ease of use of the promises. This is everything from the provisions placed for people with disabilities, all of the hazards/obstacles that are present, circulation (horizontal and vertical, level changes), surface lighting and much more. You may also see sample internal audit reports.
3. Design Appraisals
This is the type of audit where you literally assess the design of the establishment that’s about to be made. This is where the auditor will need to take a good look at all of the proposed design of the building and assesses the potential usability/accessibility once it’s finished being made. You may also see communication audit report templates.
The report should make recommendations on improvements, highlight positive accessibility features, and to provide any information regarding accessibility features that may have been missed as well as any changes that have to be made. The entire point is to make sure that the building does not have any access issues from before it’s even finished with its construction. You may also see compliance audit report templates.
This is the only type of audit that’s done during the process of creating a new building. It is worth noting that professionals with accessibility experience should be involved in all stages of the design process. You may also see forensic audit report templates.
Those would be the following:
- The design appraisal and its different stages throughout the entire project
- Advice that should be given to the client as the building is being constructed (i.e what fixtures and fittings to use, where certain pieces of equipment will need to be placed)
- Post-occupancy evaluation (ensuring signage in correct position, loop systems in working order, revising safety statement, etc.)
Simple Access Audit Report Template
4. Acquisition Audit
This is the type of audit that’s done in the event that someone has recently purchased property and would like to have it assessed in terms of its accessibility. An acquisition audit can be very useful in identifying as to whether certain improvements or changes need to happen in order for the purchased property to be completely accessible. Typically this information is useful when negotiating terms with freeholders, managing agents or sellers. You may also see compliance reports.
5. Start With the Introduction
When you’re finished auditing an establishment’s accessibility, then the next step is for you to come up with the report. As soon as you begin, you need to come up with the introduction. The point of having one is so that you can introduce the information regarding what type of audit has been done, as well as providing a disclaimer regarding certain things that the reader should know about while going through the report. You may also see clinical audit reports.
It’s very important that you point out important details to ensure that the reader, your client, knows exactly what he or she should expect while going through the report in its entirety. You may also see financial audit report templates.
6. Follow the Purpose and Scope Methodology
As you’re going about in writing the report, you need to provide a section that’s able to answer the following questions:
1. For what reason was the audit conducted? – No matter what type of audit you plan on doing, it’s important that you place the reason as to why they’re being done. Since we’re talking about an access audit, all you have to do is to see what type of access audit you’ve conducted. Whether it’s because a client wishes to see the status of his or her building’s accessibility or because there’s a particular building that has possibly violated the standards pertaining to accessibility, just remember to point it out in the report. You can also see engineering audit reports.
2. What information was and was not included in the audit? – The client who will be asking for the report will definitely want to know what information you managed to include and exclude from your report. For one, it will tell him or her whether you’ve managed to do a competent job when it came to conducting the audit. Another reason is to see whether the auditor managed to cover everything that needs to be looked into to see if there’s anything that was missed. As the auditor, you can exclude any information that has nothing to do with the accessibility audit, but just be sure to point those out. You can also read corrective action reports.
3. What was the time period audited? – You need to know when exactly you’re basing the time period of the audit. For example, if you’re doing an design access audit for a particular establishment, then the time period would be the date in which you visited the site and it’s current progress in terms of construction. You can also read sample technical reports.
4. What are the audit objectives? – This is where you will need to point out what the audit is trying to achieve with whatever information it’s trying to present. Since we’re talking about an access audit, the main objective is to ensure that the structure and the location it’s located in is accessible to any and all types of person. If there are other goals that need to be accomplished with the audit, then all you have to do is simply write them down into the report. Just remember to do so in a clear and descriptive manner to ensure that the reader knows what the audit is trying to achieve. You can also see sample HR report templates.
7. Write Down the Auditing Standards
The client who you’re providing the report to will definitely need to see this section. It will tell them what standards you’re basing you’re following to conduct both the audit and the report. Think of this section as a disclaimer that will help comfort the reader knowing that audit was done properly and correctly. The statement on auditing standards should say the report was conducted according to government standards. That way, the reader won’t have to worry about whether or not the auditor is complying with the proper standards. You can also read access report templates.
8. Write the Executive Summary
Let’s say you’ve finished writing down everything for the report. Once you’re done, you’re going to want to summarize everything within a single page. The reason for doing this is because you want to make it easier for readers who just want the gist of the report. Although you shouldn’t skimp out on the important details, you want to make it brief enough that everything can fit within a single page. Make sure that your executive summary has the following details:
- A brief description of what was audited, objectives, scopes, and time periods
- Statement that consists of the significant action plans
- Overall statements regarding certain concerns as well as conclusions of the audit
- The overall rating for the audit
All of these pieces are essential and you have to make sure that they’re all in the report. Missing out on even one will make your audit report feel incomplete and your client will most likely be displeased. You may also like valuation report templates.
In the even that you would like to learn about the other types of audit reports that you can possibly make, then all you have to do is go through our site. It has many different articles that contain whatever information that you may need. The only thing that you have to do is to read these articles thoroughly so that you can make effective use out of whatever information they happen to provide. You may also like construction report templates.