Documentation tells the story of a business—its triumphs, challenges, and the path it is currently taking to reach its goals. With that said, regular reports and assessments of the current business situation serve as the gateway through which the most important management decisions are made. And while writing business reports may not be on your list of priorities, they can actually help you save time on top of providing a platform for good governance in business.
218+ FREE REPORT Templates - Download Now Adobe PDF, Microsoft Word (DOC), Excel, Adobe Photoshop (PSD), Google Docs, Apple (MAC) Pages, Google Sheets (SPREADSHEETS), Apple Numbers, Microsoft Publisher, Adobe Illustrator (AI)
5 Steps to Write a Business Report
Step 1: Define your purpose.
Analyze why you’re writing a report to avoid inviting aimlessness in your writing. To have a proper head start, use the basics of headline-writing. Answer the four Ws and one H (Who, What, Why, When, Where and How). You can also save a lot of time instead of just rewriting later on since you get to focus more with a goal in mind.
Step 2: Use clear business language.
When it comes to writing a business document, especially one that requires you to be as comprehensive as possible, it’s important to set your points while maintaining a professional tone. Remember that business reports often get submitted not only to upper management but also to the board. Be clear and concise. Strike your points and avoid using unnecessary buzzwords.
Step 3: Organize your ideas.
Business reports need to be written with logical progression. Make your writing focused and don’t stray away from the points or issues you’re trying to discuss. This is the only way to make a lengthy business document less intimidating, coherent and readable. To structure your report well and make it more organized, write an outline first.
Step 4: Offer a solution.
If your report includes an analysis of the company’s challenges in the key areas of business, you should use the results as your basis for offering solutions for the biggest challenge at hand. Provide figures or data you have collected across the departments and make sure that these figures didn’t just come out of nowhere and can actually be fact-checked.
Step 5: Edit and proofread.
Coming up with the points you want to highlight doesn’t cover half of your writing. Believe it or not, editing, proofreading and polishing your paperwork makes up much of the work that goes into business documentation. A simple error in grammar or spelling is enough to make a business partner question the validity of what you’ve painstakingly put together.
9+ Business Report Templates
1. Annual Business Report Template
Reports have long been a crucial part of business operations. As the workplace continues to go paperless with tools that make most of our everyday office tasks easier, the need for documentation has not changed one bit. Download this Annual Business Report Template in MS Word, Google Docs and Pages to properly structure your own business report.
2. Business Report Template
In need of a document that outlines your assessment, analysis and other types of business fact-finding? In that case, you might as well use this Business Report Template and download it in its multiple formats. You can edit and customize the file according to the needs of your business and how much information you want to include.
3. Business Report Sample Template
Business documents such as reports submitted to management and other leaders require clarity and coherence. Therefore, they need to be written with the utmost attention to the language used and data presented. Impress your leaders by downloading this Business Report Sample. For your convenience, print the file in any mobile or computer device.
4. Business Annual Report Template
In need of a document that provides a clear roadmap for the current challenges your company is facing and the corresponding alternatives you’re offering the management? You’ll be able to do that with this Business Annual Report Template. Just download the document in either of MS Word and Pages and you’re all set.
5. Business Executive Report Template
Your business executives will naturally want to regularly see where the company is headed. They also need to know what they need to do in order to avoid looming problems or how they can mitigate risks in the process. Present your leaders with this sample business executive report. Get the template in its multiple formats.
6. Monthly Business Report Template
Been busy preparing your monthly business report? If you feel like you’re running out of time, you can take advantage of this monthly report sample to make sure your report is formatted well. You’re free to edit the content of this professionally-written template to suit your report-writing needs. Hurry up and download it now!
7. Free Business Management Report Template
There’s a lot of research work that goes into writing a report for business. Your data should be accurate and verifiable. To make sure that your report won’t lack authenticity, get this Business Management Report Template in all versions of Google Docs, MS Word, Pages, Publisher and PDF. Print the template anywhere, anytime!
8. Free Monthly Business Expense Report
Is it your first time writing a business expense report? This is going to be tough, although it’s very much doable. Make sure to follow the correct structure by making use of this sample business expense report. Customize the template or use it as a tool to guide your report-writing. Finalize the report when you’re done checking for errors.
9. Monthly Business Report
Running a business involves regular writing of reports for record-keeping. Reports are also crucial in the decision-making process of management. Planning to write and submit one this month? Download this Monthly Business Report Template in PDF file format and feel free to modify the content as you see fit.