Business intelligence starts in the effective communication of changes and processes to monitor key areas of business. This involves writing regular reports for the management team to guide them in their decision-making process. While management reporting, in general, helps leaders make more accurate, data-driven decisions, you should also pay attention to the importance of writing IT reports for the management to properly monitor current IT strategies, resources, and other data relevant to the business’ IT needs.
After gathering all the information you need and asking your manager what they need to see on the report, your task is writing the IT report and making sure that you haven’t left any area unaddressed. Read on to learn more about writing an IT report for management.
6 Steps to Write an IT Report for Management
Step 1: Read and Follow The Required Format
Whether you’re a student or an employee, you probably received instructions on how to structure a report. In the event that you don’t need a streamlined format for an IT report, you still have to make sure that you understand what is being asked, so think about the management team and address any issues they want you to cover.
Step 2: Write Your Introduction
Your introduction should be engaging to get the manager’s attention. Leaders don’t have much time to read every paperwork submitted to them in full, so make sure to give them a general idea of what your report is about to make them interested in reading the whole document. Provide background information on updates, changes or current situation of your IT department.
Step 3: Provide Data and Discuss Results
The next part of your paper should have the results of the IT project, initiative or a comprehensive take on the information technology side of the business, where it’s at, where it’s headed, what tools need upgrading and what needs to be ditched. Provide a topic sentence for each paragraph and support your claims by providing figures and relevant data.
Step 4: Use Plain Business Language
Although some companies may have a more diverse workforce, it’s safe to assume that the people who get to read your report are different individuals who may not have the same understanding of tech jargon and buzzwords. Keep your writing simple but maintain professionalism and apply business language that your audience can understand, all throughout your report.
Step 5: Apply Proper Formatting
IT reports and any business report submitted to company leaders tend to be wordy and loaded with information, especially for annual reports. While you don’t want to leave any key information out, you may want to break down information into digestible chunks through bullet-points, headers and charts would be helpful for presenting figures.
Step 6: Proofread Your Report
You’re submitting a business document. You can’t make a manager read a poorly-formatted report and expect them to take it seriously. You don’t want to give an impression that your writing is amateur and your understanding of information technology isn’t at par with what your work requires. Check for grammar, spelling, and typo errors before submitting your final copy.
6+ IT Report for Management Templates
Now that you’re ready to begin writing your IT report, you may need the right tools to help you complete it, so feel free to check and use the IT report templates we have provided in this article.
1. IT Report Template
Are you on the hunt for a document that provides a thorough reporting of a company’s IT situation? You’ve come to the right place because we have just the documents for your professional needs such as this IT report template which runs in all versions of Google Docs, MS Word and Pages. You only have to choose and click on the download button!
2. Monthly IT Report for Management
If you want to help your management improve how they make decisions when it comes to the business’ information technology needs, then this IT report for management template is the perfect tool for you. Professionally designed to support you in writing an accurate report, this file is very accessible and can be printed easily too!
3. IT Progress Report Template
Do you need to present updates regarding your company’s IT position? Get this high-quality information technology report sample to serve as your guide in creating your own. Instead of having to start from scratch, this template can be very helpful in making sure you don’t miss out on the key information you need to be reporting on, for the management.
4. IT Report Sample
It’s quite normal for managers to ask for a report regarding the business’ IT department or needs from time to time. If you’re pressured into completing one on a tight deadline, feel free to use this IT report sample template. Just modify the content and fill in the information required by your management then print this template in any compatible device!
5. IT Summary Report Template
Do you want to make sure to only end up submitting a well-prepared and comprehensive IT report to your bosses? Then what are you waiting for? Download this sample IT report and edit or customize it according to the needs of your business. Print a copy for future use in the flexible formats this file comes with. Go ahead and download this template now!
6. Sample IT Report Template
Get this fully-editable IT report template and be ready to provide your managers with an organized report about your business’ IT plans, strategies and goals. Download the document in an accessible PDF file format anywhere, anytime for your convenience. Hurry up and get this template now!
7. IT Report Template
Are your leaders asking you to put together an IT report that addresses key issues in the IT aspect of the business? You don’t need to panic just yet, because we’ve got you covered with this IT report template which you can modify as you see fit. Click on the download button and use this template for free!