16+ Free Excel Schedule Templates – PDF, XLS
Coming up with a sample schedule for just about anything is going to be difficult. There are a lot of factors that could affect how the schedule you’re going to create is going to go, but that’s also the reason why you need to be able to take these factors into account.
And that’s also the reason why it’s best that you make use of tools such as Microsoft Excel to help you in creating your schedules. This article is going to focus on how you’re going to go about creating schedules in Excel and the factors that could affect the schedule you’ve made.
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The Steps for Creating a Schedule in Excel
It should be pretty obvious that you’re going to need Microsoft Excel or any application similar to it to help you create this type of schedule. Once you have what you need, the next thing that you’re going to have to do is to follow these steps:
- The first thing that you’re going to have to do is to open up Microsoft Excel then click on the “File” tab.
- Once you’ve selected “File”, you have to click on “New”.
- Double-click on the “Schedules” button on the “Available Templates” screen.
- Double-click the “Business schedules” file folder icon.
- Go through all of the business schedules until you are able to see the one that’s able to suit your needs. Once you find that template, all you have to do is double-click. You may also like schedule template samples.
- Click into one of the cells that contains a bunch of fictitious employees’ name. These cells would typically be located at the leftmost column.
- Change the fictitious names into the names of the people that actually work for you or the names that you want to put in.
- Repeat steps 5 and 6 to add to add each person on the first day of your schedule. If you don’t need all the rows in the template, then all you have to do is go to the row header, right-click it, and then select the option “Delete” to get rid of it. If you want to add more names in a row, then all you have to do is right-click a row header, choose “Insert” to add a blank line, and then type the name of the person on the leftmost column. You may also like shift schedule templates.
- If you didn’t add or delete any of the rows, then you can now copy the cells that contain names in them. Highlight the name cells in the next day of the week, right-click and select “Paste,” so that the names that you want to place in the template will replace the fictitious ones that are already in there. In the event that you actually did end up adding or deleting a few rows, then you would need to add or delete corresponding rows in each daily section of the blank schedule.
- On most of the templates supplied in Microsoft Excel, the attendance time would usually run across on top of the schedule grid. If you want, you can change the times that are in this field by simply clicking on them and overtyping them with the existing times. You may also like weekly schedule templates.
- Delete all of the unnecessary information that is on the scheduling cells. They’re just there to give you an idea as to how you’re going to place information. To do this, click in a cell that contains data and hit the delete key on your keyboard. You may also like Excel schedule templates.
- The template may have the information on the schedule grid that you wish to amend. Remember that you can change them whenever you want and however you want. You may also like Excel calendar schedules.
- Once you’re done with everything, all you have to do now is click on “File” menu and choose the option “Save As”.
- Come up with a name for the schedule that you’ve just made. Just be sure that it’s relevant to the kind of schedule you’re making and that you’ll remember it easily. It’s also good if you have a week number or start or end date on it. You may also like project schedule templates.
- Select the location where you would like to have the document saved. Once you’ve found the right place, the last thing that you’re going to do is click the “Save” button and you’re good to go.
Remember that there are a ton of schedule templates in Excel that you can go for. Just make sure that you choose the one that you really want to use. Also, be sure to follow the steps above to ensure that you’ll have an easier time creating your schedules.
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Tips for Helping You Create Your Schedule
Just because you already know how to use Excel does not mean that creating a schedule has just become a lot easier. There are still a lot of different factors that could affect the kind of schedule that you have decided to make. So, the following are things that you’re going to have to take note of whenever you decide to create a schedule, whether it’s through Microsoft Excel or through other means:
1. The Type of Schedule that You Want to Create
Let’s say that you’re trying to create a work schedule for your company. Of course, you’ll have to think about things such as your employees and the number of hours that they’ll be working for you and your business. But what if you’re just trying to create a schedule for your daily fitness training? Or what if it’s just a schedule for a science project that you have to complete? There are a ton of different purposes why someone would want to create a schedule. The main thing that you have to focus on is why you plan on creating the schedule in the first place. Once you have that, then coming up with the different times as well as other factors of the schedule shouldn’t be much or a problem.
2. The Locations
You have a sports event that you’re going to hold. You already have everything set up in terms of who’s going to play and the format of your matches. However, you can’t exactly hold these matches unless you’re able to find a place to play them now, can you? And this is the reason why the location is one of the things that could affect your schedule.
When it comes to scheduling and location, you have to think about things like whether or not this venue is open on the days that you would like to use them, if there are other people who are going to make use of them on specific dates, if they have enough room to hold all of the activities you are going to conduct and so on. You may also like monthly schedule templates.
Also, take note that if you’re making a class schedule, be sure that the room locations for each subject aren’t that far away from each other. Otherwise, you’ll be seeing a lot of tardy students, and the worst part is that it isn’t even their fault that they’re usually late.
3. Online Scheduling Tool
There are a number of these that you can find online and they’re simply one of the best tools that you can ever hope to utilize if you’re trying to come up with an hourly schedule, no matter what it may be. You can go online and find the one that best suits you, but it’s best that you go with the one that offers you a ton of options.
And by a ton of options, that would mean that it gives you the ability to change the schedules whenever you wish, one wherein it has mobile support, and where it has a system that automatically updates to all the other people that are included in the weekend schedule. This way, you don’t have to worry about people missing out on classes or not knowing that there have been changes to a location because they’ll be notified the moment that you decide to make these changes. Just make sure that you tell these people that it’s best that they download an app so that they can keep track of the schedule.
4. Breaks
Remember that nobody is a robot. Everyone needs a break every now and then. Teachers, employees, students, instructors—all of them pretty much need rest at some point before continuing with their daily tasks. That’s why you need to have a break schedule implemented so that these people will have time to recharge before they tackle the next thing listed on the schedule that you’ve made for them. Also, if you’re creating a personal schedule for yourself, don’t forget that even you need a break. You wouldn’t want to burn out from pure exhaustion now, would you?
If you would like to learn how to create a sample break schedule or anything that’s related to this particular topic, then all you have to do is go through our other available articles, find the information that you think is useful, and utilize what you have been able to gather to help you and possibly your business out.
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