10+ Maintenance Schedule Templates

Those who are in charge of providing maintenance-related services might will want to know exactly what has to be done and when it has to be done. This is to ensure that whatever has to be checked or fixed will be done so on time to prevent any issues from taking place.

However, it’s not all that simple as those who are in charge of doing the maintenance must be able to keep track of what and when things need to be done. And that’s why this article is going to teach you all that you need to know in order to create an effective maintenance schedule.

Elements of a Good Maintenance Schedule

Before you can even begin making one, you should know that a maintenance schedule contains specific components that will ensure that it shares the information one needs. By knowing what they are, then you should have an easier time when it comes to creating the actual document.

So with that in mind, here are the basic elements that a good maintenance schedule requires:

  • Title: Upon making the schedule, you have to make sure that it contains a  proper title. The point of having one is that it can help remind you of the purpose of the schedule, as well as the list of things that you’ll need to do. Be sure that the title is directly related to whatever the schedule is meant for. For example, if you’re going to make a maintenance schedule for all the tasks that you need to do in order to repair a home then you’ll want the title to be something like “home maintenance schedule” or anything close to that.
  • Maintenance Tasks: You’re going to want to place all of the different things that you’ll want to do into your schedule. Be sure to come up with a comprehensive list of all the different maintenance tasks that you will need to start and finish. Once you’ve figured all of them out, simply write them all down into the schedule.
  • Date and Time: When you’ve figured out what it is that you need to do, you must then point out when you’re going to have to do them. Be sure that you write down the exact date and time in which specific maintenance tasks need to be started on and finished.
  • Names: If you’re providing maintenance service for a client, then it’s important that you include your name and possibly even the client’s name into the schedule. This is to verify the identity of either party should there be a need to do so. So long as you have the complete names of both and point out their roles, then there shouldn’t be any concerns regarding which is the client and which is the service provider.

10+ Maintenance Schedule Samples

Sample Maintenance Schedule Template

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Vehicle Maintenance Schedule Example

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Equipment Maintenance Schedule

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Home Maintenance Schedule Form

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Computer Maintenance Schedule Sample

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Facility Maintenance Schedule Format

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Planned Maintenance Schedule Template

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Machine Maintenance Schedule Example

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Lawn Maintenance Schedule Sample

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Preventive Maintenance Schedule Template

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How to Make a Maintenance Schedule

Now that you’ve learned about the basic elements of a maintenance schedule, the next step is for you to learn how to make one. Take note that there are many different types that you can make, but all of them are essentially made in the same way. So long as you make sure that the one you make has to the information it needs, then you won’t have to worry about it not being able to help you keep track of what you need to do.

With that in mind, here are the steps that will allow you to create a proper maintenance schedule:

Gain All the Details on How the Maintenance Service Should be Performed

This is something that you’ll especially need to do should you be hired by a client to perform specific maintenance service. Even if you’re doing it for your own personal gain, you’ll still want the details as the information can help you figure out what has to happen to ensure that expectations are met.

So ask yourself: What kind of tasks need to be completed to ensure that everything is properly maintained? If you’re working for a client, then two of you should discuss how he/she wants the maintenance service should be handled. Make a list of all the things that you need to do to ensure that you include them all in the schedule. In the event that there are maintenance tasks that the client asks but you don’t necessarily have to do, discuss the matter with the client  so that the two of you can come to an agreement.

Know When These Tasks Have to Be Done

When you’ve figured out everything that you need to do, the next step is to learn when they have to be done. If you’re providing the maintenance service to a client, then you’ll want to discuss with him/her as to the best time that the maintenance can be conducted. You need to consider the amount of time that a specific task will take to complete. Once you know exactly what tasks need to be prioritized and their duration, you must then write down the details of when you need to start on finish them.

It’s often best that you write down the exact date and/or time in which these tasks have to be done to ensure that you can stay on track with when you need to do them.  If you’re going to go really specific, then you can include the day, month, and year in which you have to provide your maintenance services. Just remember that you’ll always have to be exact with the time as it’s required for you to point out the estimated hour and minute that a task is to be completed.

Tips for Making a Maintenance Schedule

  • Always talk to the client: If there’s anything that your unclear about in terms of the maintenance service or if there’s anything that you know you won’t be able to do with the amount of time you’re given, then it’s always best that you discuss the matter with the client. That way, the two of you can set expectations that the both of you can agree on.
  • Make sure that the schedule looks organized: What this means is that you want to present all of the information in a manner that’s neat and easy to understand. Do things such as creating a chart that will allow you to easily spot what you need to do and what you have already done.
  • Check for any mistakes: This is something that you’re going to want to do, especially if you’re going to present the maintenance schedule to a client. You’re going to have to check for any mistakes pertaining to grammar, spelling, or any information that you’ve written into the schedule. Go through the document at least twice so that you are able to immediately spot and fix any mistakes that you may have made. This is one of the best ways  to ensure that your schedule looks professional so never forget to do this.

Types of Maintenance Schedules

Remember that there are many different types of maintenance schedules that you can make and that each of them serves their own unique purpose. By knowing what they are, you should have an idea as to which one you’re supposed to use for the right situation. Knowing that, here are a few examples of the types you can make:

  • Home Maintenance Schedule Template
  • Equipment Maintenance Schedule Template
  • Annual Maintenance Schedule Template

 

Maintenance Schedule Sizes

Know that just about any schedule would have a standard size of an A4 or US. Naturally, a maintenance schedule should also follow the standard. Take note that you may decide to go with a size that’s slightly larger or smaller, but know that doing so will make the document seem less professional. It’s best to stick with the standard size as not only does it make the document look professional, but it’s enough to allow you to put all the information you need to help you understand what you need to do and when.

Maintenance Schedule FAQs

How can I Make a Maintenance Schedule?

One of the best things that you can make use of to help you create one would be the many software applications that allow you to make schedules. There are so many that you can find online that it’s only a matter of choosing which ones you want to use. Just know that Microsoft Word and Microsoft Excel are the most common ones being used as they contain the necessary tools that allow you to make a schedule, as well as being incredibly easy to use.

Is There an Easy Way to Make a Maintenance Schedule?

Yes, you simply need to go download a maintenance schedule template and customize it in whatever way you wish. You can even use the ones available in this article.

It’s never going to be easy making a maintenance schedule as there might be a lot of things that you’ll have to fix and maintain. But so long as you follow the steps above and that you know how to properly utilize the schedule, then you’ll never have to worry about starting and finishing any maintenance service that you’ll be doing.