Table of Contents
- 5 Steps to Write a Travel Budget
- 10+ Travel Budget Templates
- 1. Model Travel Budget Template
- 2. Vacation Travel Budget Template
- 3. Annual Travel Budget Template
- 4. Corporate Travel Budget Template
- 5. Travel Budget Worksheet Template
- 6. Free Travel Budget Template
- 7. Study Abroad Travel Example Budget
- 8. International Travel Grant Budget Template
- 9. Basic Travel Budget Template
- 10. Simple Travel Budget Template
- 11. Sample Student Europe Travel Budget Template
10+ Travel Budget Templates
Most of the people cannot simply pack their bags and travel. They need to plan in advance and the most important part of travel planning is the travel budget. You need to know how much you are ready to spend on the travel plans and what exactly will the composition of the expenditure be. Here a readymade template will help you plan your travel budget perfectly.
5 Steps to Write a Travel Budget
Step 1: Local Transportation Cost
If you are traveling to some other place, make sure to include local travel expenditure in your budget. Many people only consider ticket costs for departure and arrival. But for moving around in an unknown place you need some form of transportation to be it public or private. The ticket cost or the cab rent is a hidden cost which many forget to account for and end up going over-budget.
Step 2: Variable Food Cost
While traveling the food cost is going to vary as you may be inclined to try the local delicacies and cuisine. So it much better to have a buffer when you mark your funds for food and beverages. Also, you may not have access to an affordable yet good restaurant every time.
Step 3: Categorize Expenses
Writing down expenses in various categories helps you analyze it later. Categories like travel, food, accommodation, shopping, entertainment, etc. enable you to understand where you spend the most and how to achieve cost-cutting. Categorizing expenses is good for a company when it sponsors business trips of their employees as it helps them to optimize spendings.
Step 4: Mention All Miscellaneous Costs
There are numerous small spendings which we miss out on. Some of them are – tickets for some fun show, movie, museum, etc. We may tip a waiter, buy a toy or souvenir, get your photos clicked by a professional, etc. Always have some amount reserved for such miscellaneous spendings. Though it is difficult to predict such spendings, having a small portion of the budget for this is always beneficial.
Step 5: Take Into Account Emergencies
This is one area that almost all forget. Always make provisions for emergencies in terms of finances in your budget. Emergencies can be medical or even like losing your luggage. Being carefree in this area may save you once or twice but not always. So it’s much better to be prepared in terms of money to tackle emergencies.
10+ Travel Budget Templates
1. Model Travel Budget Template
If you have no idea how to go about planning your travel budget then go for this travel budget template. It provides you reference items to understand where you are going to need to spend money. The template is available in US letter and A4 sizes and in Google Docs, Google Sheets, MS Excel, MS Word, Numbers, Pages, and Editable PDF format.
2. Vacation Travel Budget Template
Do not let your vacation go unplanned. This travel budget template is ideally suited for your vacation and gives you a detailed idea of specific areas where you might spend your money like on souvenirs, shopping, kids’ toys, etc. The template also categorizes the expenditure in five major headings. You can edit this template in six different software.
3. Annual Travel Budget Template
If you travel regularly or if your company has a lot of employees traveling regularly, an annual travel budget makes it easy to earmark funds for the purpose right at the start of the financial year. You can generate a pie chart for the expenditure in every quarter. The travel budget template can easily be customized in Google Docs, Word, Pages, Google Sheets, Excel, and Numbers.
4. Corporate Travel Budget Template
You not only get a detailed business trip budget template that has original and suggestive headings for your reference but also gets a chance to plot a pie chart based on the expenditure values. This is immensely useful for companies to analyze the expenses. The A4 and US Letter sized template’s dark yellow and white color combination gives it a rich feel and makes it attractive.
5. Travel Budget Worksheet Template
A stylish looking blue and white colored travel budget worksheet as this provides everything in a table and text format rather than a chart. On purchasing this simple yet elegant looking template can be easily and completely edited in six types of software. It is ready to print and comes in two different sizes.
6. Free Travel Budget Template
The uniqueness of this sample travel budget template is the merging of two styles in one template. You first get different tables for each category of expense. Secondly, you can also mention details of each spending within the appropriate categories. You can instantly download it for free and edit it completely as per your needs.
7. Study Abroad Travel Example Budget
bus.wisc.eduTo get this highly professional university recommended travel budget template, you just need to download it for free. Along with this you also get a daily travel planner template. The sheer design of the table makes the templates look formal yet modern.
8. International Travel Grant Budget Template
ilr.cornell.eduIf simplicity is your choice then this travel expenditure budget template is just the thing for you. A simple table that holds the details of all the expenses is all that is there in this template. The creative use of merging cells enables you to calculate the amounts by multiplying rate and number of days. It also has a separate column for mentioning the source of funds.
9. Basic Travel Budget Template
cbs.asu.eduThis is the simplest and most plain travel budget sample template you can find. It is simply a text document that divides the expenses as per the trips were taken. All the expenses during a trip are written under one heading. This PDF document is free to download and refer to for preparing your own travel budget.
10. Simple Travel Budget Template
rcs.msu.eduIf you are not a fan of tables and like your travel budget to be simple yet organized then go for the list method of preparing the budget. This freely downloadable travel budget template example has everything written in pointwise format. This provides ample space for describing the item of expenditure. The last point is usually Total Expenditure.
11. Sample Student Europe Travel Budget Template
internationalcenter.umich.eduOn downloading this PDF guidelines’ document you not only get the travel budget sample breakup for cheap as well as moderate level budget but also some guidelines about how the cost given is calculated. This is a text document which makes it easy to quickly type and print with minimum formatting.
More in Budget Templates
