Travel agencies often have to deal with numerous clients in a day. Keeping track of the monetary transactions and due payments can get increasingly difficult as more and more business pours in. Companies are always on the lookout for time-efficient and easy methods to issue invoices sample and collect the due costs with this travel agency invoice templates it is possible.
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5 Steps to Write Travel Invoices
Step 1: Specify the Client’s Information
First and foremost, you need to specify the client’s name, address and contact details. This is proof of the fact that the transaction is between the two mentioned parties. It also helps you identify the client better and saves on time.
Step 2: List the Services Rendered to the Client
Next, you have to make a meticulous and organized list of the services you’ve provided to the client, complete with all the details about the duration of travel, a number of passengers, the costs incurred, additional services and applicable charges, etc.
Step 3: Mention the Due Date of Payment
The third step is to mention the last date of payment. An invoice is often a reminder to the client that their payment is due and must be cleared ASAP. Ensure that the due date and total amount are accurately calculated to avoid any future conflict.
Step 4: Clarify the Policies of the Transaction
Also, in an invoice, you must have a section clarifying the terms of the transaction. This would include a detailed list of the payable services, cancellation and refund policies, mode of payment, installment and extra interest rates chargeable in case the client is unable to pay the amount in full, etc.
Step 5: Mention Your Company’s Contact Details
And lastly, you have to specify your contact details, including your company’s name, address, email id, and phone number. This would give the client a medium to contact you in case he found some discrepancies in the invoice.
12+ Travel Invoice Templates to Download
Travel Invoice Template
Travel and Tourism Invoice Template
Travel Service Invoice Template
Elegant Travel Agency Invoice Template
This is a simple, well-organized and attractive travel invoice template specially designed for travel agencies and companies that offer tour packages to customers. The layout allows you to add multiple package deals, state the terms of the agreement, mention the mode of payment, insert tables and list, change the color and font, highlight a section of the content, add images and a do a lot more.
Simple Travel Agency Invoice Template
Professionally designed and user-friendly, this sample travel invoice template is optimized for Google Docs and Sheets. You can download the layout in Word and PDF formats. Customization is also super-easy and requires no technical skills. You can add new columns, resize the table, leave personalized comments, have images, play with fonts and colors and do other cool stuff here.
Professional Travel Agency Invoice Template
The professional hotel invoice template comes with all the standard features plus a few advanced elements that set it apart from the other templates on our list. The layout supports mobile devices, can run on Microsoft and Mac platforms and is customizable on MS Word and PDF formats. The layout is simple, editable and aesthetically appealing.
Editable Travel Service Invoice Template
This travel invoice template is ideally suited for all established and growing agencies that are looking for a simple but professional way to develop invoices. The layout is simple, the content is clutter-free and concise. Plus, here you get all these cool editing features in Adobe and MS Word formats for tweaking the content anyway you want to.
Standard Travel Agency Invoice Template
This standard travel invoice template is accessible, customizable and absolutely free of cost. The layout is optimized for MS Word and Excel. Here users can apply the editing features of Word and the mathematical functionalities of Excel spreadsheets easily. This makes creating tables, performing lengthy cost calculations, inserting lists, using multiple fonts and colors and other tasks a simpler affair.
Basic Tour/Travel Invoice Template
The travel and hotel receipt templates modern, minimalist and among the most elegant designs in our list. The layout is clean, divided into ready-made columns and tables and comes with pre-written content that makes you work so much easier. All you have to do is list the travel package and the services provided to the clients in chronological order, the template covers the rest.
Blank Travel Invoice Template
The bank travel invoice template is a good option for travel agents who want to develop an invoice from scratch. The layout is not cluttered with a lot of content, instead, it gives you full freedom to add as many travel packages and services, insert new tables, lists you want, and calculate costs automatically. The layout though optimized for Google Docs and Sheets can be edited offline on Adobe and MS Word as well.
Business Travel Invoice Template
The business travel and hotel invoice template is more commercial and professional than the other templates in our list. For starters, the layout is more professionally designed with well-arranged tables and lists. You can add your company logo, add multiple items in the tables, automatically calculate costs and more here. We would recommend the template for established travel agencies with jam-packed schedules and regular business.
Downloadable Travel Expense Invoice Template
Simple and well-structured, the hotel receipt template is compatible with MS Word and gives you an accurate account of all the costs incurred during the travel package. This includes travel dates, lodging information, transport, food costs and other miscellaneous expenses like tour guides and additional fees charged by the travel agency.
Travel Expense Reimbursement Invoice Template
The Travel expense receipt template is useful for clients who want to reimburse or a refund for their travel package. Unlike the other templates on our list, this is more suited to travelers and not travel agencies per se. The layout is detailed, with well-structured and color-coded columns for adding your name, location, amount, the purpose of travel and other details.
Travel/Hotel Invoice Template
This sample hotel invoice template doesn’t just let you list the items that have to be billed but also other travel-related information that your clients would want to know about. This would include lodging options, transport charges, comparing travel package plans, insurance charges and more.