100,000+ Ready-Made Designs, Docs & Templates to Start, Run and Grow your Business

Subscribe to Download

How to Write Hiring Policy Templates

Every company has a hiring process in order to find the employees that best suit the position that needs to be filled. However, there may be some of those in the hiring team that have their own procedures when it comes to hiring people into the company.

6+ FREE POLICY Templates - Download Now Adobe PDF, Microsoft Word (DOC), Google Docs, Apple (MAC) Pages

This is something that has to be rectified by making sure that there is a consistent procedure on how one will go about strategies for hiring employees. Thus, you have to develop a company policy that will serve as the guideline for your hiring team. So, if you want to create an effective hiring policy, here is how you can do it:

Share your philosophy

From the moment you start creating your hiring policy, you have to be able to set the tone of your approach in recruiting. You should be able to state the following:

  • What you are looking for in a candidate. You need to state the specific qualities in the employee that you want to hire to ensure that those in the hiring committee know what you want. You may also see time off policy
  • Who takes on what task. You should assign who does certain jobs; an example would be stating that the hiring professional managers are the ones who are going to be conducting the second and final rounds of employee interviews.
  • The flexibility that the recruiters and the hiring managers have. You have to tell them whether they have to follow the business policy to the T, or if they can choose which rules to follow.

Outline the hiring procedure

This is the main thing that you have to focus on when making the hiring policy. The following are steps that are involved in creating the hiring procedure:

  • Describe the pre-hiring stage. If the hiring assistant managers need to get their open job approved before they start advertising, then state who they should contact for approval. Instruct the hiring managers to create a job criteria to accurately evaluate applicants.
  • Outline the hiring process. Instruct the hiring committee to do a background check before allowing the applicant to move on to the next stage. Screening can help prevent ineligible or unqualified candidates from going further along the process if there are any known problems.
  • Mention tools that are effective for the hiring procedure. You need to state which tools and methods for hiring are the best for certain roles. You can point out that a structured one-on-one interview is best for a certain position while a group job interview is good for another.

Checklist for Hiring Employees Template

Set the standards for hiring

You have to make sure that each position has its own standards, but you also have to ensure that those in charge of hiring follow these standards:

  • Be sure that there are no biases. You have to develop an efficient and consistent hiring system that prevents those in charge of hiring job applicants from creating any sort of bias. Otherwise, you will definitely be facing discrimination charges if you do so.
  • Ensure data protection. You have to remind hiring managers that all data collected from general applicant is confidential and should remain so throughout the entire process.
  • Tell them to get those who have had the most experience. Companies only want the best of the best, so instruct the ones in charge of hiring to be as objective as possible and hire those who meet or go beyond the qualifications of a position. You may also see employee evaluation policy

If you would like to learn more about hiring policies or other related topics (such as the importance of hiring the right employees), then click on the other articles in the links section.

You may also like

Read More Articles about


100+ FREE & PRO Ready-Made Policy

Professionally Made, Easily Editable Templates to Get your Work Done Faster & Smarter

View All Policy Templates
Available in