Most formal events occur at night over dinner, and this is considered the ideal time to hold events since it will least likely create a conflict in the schedules of the potential guests. But regardless if the event is formal or not, having it in the evening will definitely be convenient for the guests. you may also see invitation examples.
If you’re planning to hold a dinner event, whether it is a wedding rehearsal event or a birthday dinner, we have the perfect dinner invitation templates that you can download and use. There are around ten different templates below that you can choose from, go ahead and start scrolling down.
Elements of a Good Dinner Invitation
- The name of the host: Usually, this element comes first in the hierarchy of content, and it bears information regarding who is putting together the event. There may also be times wherein the host of the event is different from the actual planner, and if this is the case, you no longer have to indicate the latter’s name.
- The name of the honoree: In events such as weddings or birthday parties, the host of the event may also be different from the person who is being honored. In cases like this, you can choose to write just the honoree’s name, though you may still be allowed to write both, just make sure to specify clearly which person is the host and which is the honoree.
- The request line: The request line is almost always found within the body of the message, and this is where it is stated that the host of the event is formally inviting the reader to attend. There are various ways on how to write this, and it will depend on whether the event is formal or not.
- The schedule: The schedule refers to both the date and the time, and try to make it as clear as possible to avoid misleading the invitees. If the event is formal, you will need to write the date and time in complete words to maintain a formal tone. For casual events, on the other hand, you may be allowed to use numbers and abbreviations.
- The location: This element refers to the venue, which can either be the host or honoree’s house, or a fine restaurant. When writing the location, you may include both the street address and the name of the venue, or just the street address, though it is always recommended to write both just to make sure.
- The attire: Most dinner events are formal, so to maintain formality among the guests, it would be best to indicate the attire or dress code. But even if the event isn’t formal, indicating a theme or dress code may still be appropriate.
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Steps to Designing a Good Dinner Invitation
1. Make a draft of the invitation’s content: A good invitation should be able to provide the reader with the necessary information, and these should all cover the WHAT, WHO, WHEN, and WHERE aspects.
- What: This explains to the reader what they have been invited to.
- Who: This information could identify between two people depending on the type of event, it could identify only the host, or it could identify both the host and the honoree.
- When: This information refers to both the date and time of the event. There are ways on how you should properly write the date and time, and it will depend solely on the theme of the event. To help you out regarding how you should write this, you may refer to other the list of elements above, or the FAQs below.
- Where: This section identifies where the event is going to be held, make sure to know the complete street address of the location since it will very much come in useful even if you wish not to write it on the invitation.
2. Download a template: After you have made the draft, it’s now time for you to look for a design template that works perfectly for you.
3. Edit the downloaded template: Once you have already downloaded an invitation template that suits you, it is time to edit it using a compatible editing tool. Here, you can add, remove, and rearrange the elements on the design in order to really match what you had in mind. Additionally, you can use this time to add the details regarding the event that you have just listed down.
4. Finalize the invitation design: Decide whether or not the design is final, if it is, then you can proceed to having it printed out. However, if the design still needs to be polished, go ahead and make the necessary modifications. Since proofreading is part of the finalization phase, check for any spelling and grammar errors while deciding on your invitation’s final design.
Simple Tips for an Excellent Dinner Invitation Layout
- Always choose a typeface that is not only legible, but also something that compliments the overall design.
- Leave enough negative space on the design, don’t cramp it up with too many elements.
- Always make it a point that your invitation is worth treasuring or keeping even after the event, don’t just make it so that the invitees can throw it away.
- Invest on durable, high quality paper. This can help in bringing the best out of your design.
- Once again, proofread your work, especially on the date and time, and the address of the venue, the slightest mistake could mislead the invitee.
Types of Invitations
1. Flat or Single-Paged Invitations: These invitations consist of only one page, and all the needed information are written here. These invitations resemble event flyers because of its overt features, and just like flyers, these are commonly seen attached to walls or even the outer surface of the refrigerator to keep the invitee reminded. Since these invitations only have one page, it is best to create a balance between the textual and graphical elements for a clean and organized outcome.
2. Folded Invitations: As the name suggests, these invitations are folded and it is usually along the middle of the card stock. The fold helps to create multiple panels on the invitation, though it is normal that not all panels will be used. Also, the reason for the fold is to keep a level of excitement or anticipation on the part of the recipient since the main content are usually found along the inner page/s.
3. Pocket Invitations: These invitations may be pocket-sized, but they are packed with all the necessary details regarding the event. Pocket invitations are just as similar to standard invitations, with the only difference being its size. And to be able to compensate for its small size, the look of these invitations are usually leaned towards being extravagant and impressive, using monograms, ribbons, and other decorative elements that can help enhance the look of the invitation.
4. Electronic Invitations: Also know as e-invites, and from the name itself, we already have an idea about this type of invitations. For those who are unfamiliar, this is the emailed counterpart of regular invitations, and are sent through the internet. While this may seem like a departure from the regular types of invitations, these are practical and are most commonly used to send invites to people who are far. Then again, it is still best to go the traditional way and just send them earlier than usual to anticipate any delays.
Sizes of Invitations
- 3.5″ x 5″
- 4″ x 6″
- 4.25″ x 6″
- 5″ x 7″
- 7″ x 5″ (folds to 3.5″ x 5″)
- 8.5″ x 6″ (folds to 4.25″ x 6″)
- 10″ x 7″ (folds to 5″ x 7″)
FAQs about Dinner Invitations
What is an invitation?
An invitation refers to a written statement informing a person that they have been asked to attend a particular gathering usually hosted by the person who made it. Invitations are commonly written or printed on a card stock, though they can also be written on a plain sheet of paper, and they are referred to as invitation cards and invitation letters, respectively.
Aside from simply telling the reader that they have been invited to the event, invitations also provide details related to the event, and these details include the type of event, the name of the host, the date and time, and the address of the venue (refer to the elements discussed above).
What is the standard invitation card size?
There is still an ongoing debate regarding which size is the standard, some would say it is 5″ x 7″ while others would also say it is 4.25″ x 5.5″.
Formal vs. informal tone of voice
- Formal events spell out the time, date, and other words that are usually abbreviated, while informal events allow you to use number and abbreviations on the invitation.
- Formal events will require you to write the guests’ complete names, while informal events allow you to use their nicknames.
- In formal events, when stating that the reader has been invited, use either “to a dinner” or “at a dinner”; in casual events, you are allowed to say “you are invited for dinner”.
The invitation card templates that you have just seen in this article are everything that you will ever need for your dinner event. These templates have been designed by highly creative graphic artists, and have been brought to you for a very reasonable price. With these templates, it’ll always be a win-win situation for you.