Law Firm Payment Policy
I. Introduction
The purpose of this Payment Policy is to establish clear and structured guidelines regarding the financial transactions between our clients and our firm. This policy serves to ensure that both parties understand their responsibilities and the expectations surrounding payment for legal services provided. The scope of this policy extends to all clients who engage with our services, ensuring a consistent approach to all financial interactions.
II. Payment Terms
A. Payment Obligations: Clients are obligated to pay for all legal services rendered. This includes compensation for the time our attorneys spend on a matter, costs for disbursements, and other associated fees as detailed in our billing statements.
B. Accepted Methods of Payment: We accept several forms of payment to accommodate our clients' preferences, including cash, personal checks, major credit cards (Visa, MasterCard, American Express), and electronic bank transfers. Payments must be made in USD.
C. Due Dates: Payment is required within 30 days from the date of the invoice. Invoices are issued immediately upon completion of services or, for ongoing matters, at the end of each month. Prompt payment within this timeframe ensures uninterrupted service and avoids the accrual of late fees.
III. Fee Structure
A. Types of Fees: We offer various fee arrangements to suit the specific needs and circumstances of our clients. These include:
|
Fee Type |
Description |
Rate/Amount |
|---|---|---|
|
Hourly Rates |
General legal services |
$250 per hour |
|
Specialized services |
$350 per hour |
|
|
Fixed Fees |
Standard services (e.g., will drafting) |
Starting at $500 |
|
Contingency Fees |
Suitable for cases like personal injury claims |
30% of recovered amount |
B. Estimates and Adjustments: Prior to engagement, we provide clients with estimates based on the expected scope of work. Adjustments to fees may occur if the scope of the case expands or unexpected complexities arise. Clients will be notified and must approve any fee adjustments exceeding a 10% increase of the originally estimated cost.
IV. Billing Procedures
A. Frequency of Billing: Clients engaged in ongoing matters will receive monthly invoices, ensuring that they are regularly updated on incurred costs and can manage their financial commitments effectively. For one-time services, clients will be billed upon completion of the service.
B. Itemization of Bills: Each invoice will clearly itemize the services provided, including a breakdown of hours worked, tasks completed, and any disbursements or expenses. This detailed billing ensures transparency and provides a clear account of all charges.
C. Electronic Billing: To streamline the billing process and ensure timely receipt of invoices, we offer electronic billing options. Clients can opt to receive invoices via email, which allows for faster delivery and convenience in managing their accounts. This service also includes access to our online client portal where past invoices and payments can be reviewed at any time.
V. Retainer Fees
A. Initial Retainer Requirement: For most legal matters, an initial retainer fee is required to commence legal representation. This fee is typically set at $3,000 but may vary based on the complexity and expected duration of the legal matter. The retainer fee must be paid in full before services are provided and is held in a client trust account.
B. Retainer Replenishment: Should the initial retainer balance decrease to below $1,000 during the course of representation, clients are required to replenish the retainer back to the original amount to ensure ongoing service provision.
C. Application of Retainer to Bills: Charges incurred are applied against the retainer balance. Detailed statements showing the deduction of services from the retainer and the remaining balance will be provided with each invoice. Any unused portion of the retainer will be refunded to the client upon case closure.
VI. Late Payments
A. Consequences of Late Payment: If payment is not received within 30 days of the invoice date, a late fee of 2% per month on the outstanding balance will be applied. Continued non-payment beyond 60 days may result in a pause in legal services and could lead to termination of representation.
B. Collection Procedures: Should an account remain delinquent for over 90 days, further actions including but not limited to, engaging a collections agency may be initiated. Clients will receive a final notice before any collection actions are taken.
VII. Disputes and Adjustments
A. Handling Disputes: Clients who dispute a bill must notify us in writing within 15 days of the invoice date detailing the nature of their concern. We are committed to resolving billing disputes quickly and amicably.
B. Adjustment Process: Adjustments will be made if billing errors are confirmed upon review. Corrections will be applied immediately, and an adjusted invoice will be issued or a credit will be applied to future billing.
VIII. Financial Hardship
A. Policies for Financial Hardship: We understand that clients may experience financial hardship. In such cases, we offer the possibility of negotiating payment plans or adjusting the payment terms temporarily.
B. Criteria for Eligibility: Clients must provide proof of financial hardship, such as recent tax returns or proof of income change, to qualify for any adjustment or special payment terms.
IX. Policy Review
A. Periodic Review: This Payment Policy is reviewed annually to ensure that it remains fair, effective, and compliant with current legal standards and practices.
B. Notification of Changes: Any changes to the policy will be communicated to clients via email and updated on our website at least 30 days before implementation. Clients are encouraged to review the updated policies to stay informed of their rights and responsibilities.
