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Office Clerk General Job Description

Office Clerk General Job Description

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Loads of things inside an office are reliant on an office clerk's work. The smooth performance of daily tasks is a huge concern for office clerks. They purchase and organize office supplies, gather and seal active mail and disperse printed material. They likewise record printed material into documenting frameworks and perform information section undertakings to guarantee contribution of data in predefined organization databases. 

Dealing with clerical work inside an association is of extraordinary significance as it is a colossal contributing component in the smooth working and accomplishment of an office. Office assistants perform numerous errands, for example, dealing with correspondence, getting ready reports, keeping up office records and stock and noting phones. They are additionally in charge of restricted accounting exercises, taking messages and getting ready active sends.



  • Post work schedules
  • Scan incoming mail to recipients
  • Answers inquiries about company
  • Compile financial records
  • Maintain all reporting documentation and logs, and pay attention to detail
  • Restock supply closet with printing ink, pens, paper, paper clips, staplers, folders, files, and correction fluids
  • Prepare payroll checks
  • Regularly adhere to business procedure guidelines
  • Demonstrate friendly and cooperative attitude and maintain high level of customer care
  • Greet clients warmly and answer phones
  • Utilize office appliances such as photocopier, printers, etc. and computers for word processing, spreadsheet creation and etc.
  • Manage travel and accommodation arrangements for staff
  • Handle time sensitive material like urgent and confidential packages
  • Perform other duties assigned and take part in cross-training
  • Prepare coffee and snacks for staffs
  • Reroute calls to appropriate quarters
  • Perform data entry
  • Handle outgoing mails by sealing envelopes and placing stamps
  • Retrieve files for personnel
  • Transport materials and supplied between departments
  • Ensure management of minor repairs of the office
  • Proofread records and reports for accuracy
  • Manage inventory of office supplies and assist in organizing office activities
  • Schedule meetings and also prepare conference rooms
  • Answer inquiries about company
  • Perform basic bookkeeping duties
  • Perform other office duties as assigned
  • Act as a receptionist or front desk officer when required
  • Sort as well as distribute incoming mail
  • Obey all safety procedures
  • Fix malfunctioning office equipment or call the person in charge of maintenance
  • Create and ship files
  • Assist the office in filing duties
  • Handle shipping and receiving
  • Enter information into spreadsheets daily
  • Type and edit correspondence
  • Mail bills and pay utility bills
  • Take dictation and perform stenographic duties

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