How to Create an Accounting Invoice in Excel?
Been struggling to create an accounting invoice because you do not know where to start and what to incorporate in your sample invoice? Do not worry because the following steps will surely help you design an invoice in just a few minutes. Here are the simple steps that you can follow.
1. Present the Heading
The heading of your invoice must consist of the following basic information: the name "invoice" to make your document easy to identify especially when piled up with other indistinguishable documents; the accounting business details, such as the service provider's name or company name, address, and contact information; the date of the issuance of the invoice; and the unique identification number or invoice number.
2. List the Accounting Services Provided
You must clearly specify the accounting services you provided to the client so they will know what are the services rendered to them and the related amount to be paid. It is must be presented in detail such that it should include the following: a short description of the services, date rendered, number of hours rendered, rate per hour, amount per line item, and total amount. If there are price modifications, do not forget to include them in the description so make things clear to the client since the invoice will also serve a bill to them.
3. Include Other Charges
Other charges that might be incurred during an accounting transaction are handling fees, taxes, and insurance. There are a lot more charges that might be included in the invoice depending on the specific accounting services that an entity provided. Note that these charges must be directly related to the services provided.
4. State the Terms and Modes of Payment
You must also specify the terms and condition of the accounting service payment as well as the method or modes of payment. You can state whether you will accept cash, debit or credit card, fund transfer, or any modes of payment. For the terms of payment, you can mention if there are any penalties or late fees and other charges in case of the delay of the payment.
5. Make the Total Amount Visible
After all the computations, render the grand total, the final amount to be paid by the customer, in bold or in a font size larger than the rest of the texts in order for the client to easily see the amount due.
6. Include Add-ons, if Any
Some of the add-ons that you might need to incorporate in your invoice are as follows: the message field where you can include personal notes to your client and the space for the client's tax identification number (TIN) if there are any.
7. Recheck and Finalize
Lastly, recheck your work and spot for any errors in the text, and make sure that any mistakes spotted are immediately corrected. Finalize your work and save it in your device. You may opt to print the file if you want to send a physical copy or you can send a digital copy through the internet.