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An office’s busy and hectic environment is a lot to handle at times. And, because of that, the help of administrative staff is truly invaluable. With the professional work carried out by office administrators, a workspace’s order and function are far more manageable. So, allow us the privilege of helping your recruitment process and download one of our Administrative Job Description Templates! Download our easily editable samples for hiring a clerk, secretary, and more. Our professional content is 100% customizable in Microsoft Word, which is the most convenient and widely used productivity software around. Go on and download today--complement your workplace with the assistance of a qualified administrative officer!
An administrative employee has a versatile role, which means a well-written job description is crucial for mentioning your own requirements. As mentioned by Indeed (an online resource for careers and employers), a proper job description is required when attracting the most qualified job hunters to your available position.
Therefore, we’ve prepared several handy tips (below) that show you how to effectively put together an administrative job description using Microsoft Word!
One way of drawing interest to your ad, listing, etc. is making your document look professional. With a neat and tidy layout, potential candidates have more confidence in your job description’s contents.
After opening a blank file in MS Word, go into the Page Layout tab. In the tab, set the size to your region’s standard (usually A4 or US letter) and apply a 1-inch margin. Choose Portrait for the Orientation if it’s not already set by default.
To start, give your document a descriptive title. There are variations to working as an office administrator, coming with a diverse set of possible responsibilities--answering phone calls, managing paperwork, entertaining visitors, and so on. So, make your job description’s title contain the specific position your business needs, like an executive sales associate or clerical assistant manager.
Next, talk a little bit about your company or organization. Who founded it? Does it have a global reach? What is its work ethic? Discussing such topics makes readers more comfortable about applying for your administrative job position.
It’s imperative that you concisely outline the administrative job’s duties and responsibilities. So, summarize this aspect into a list, providing a brief explanation of each entry. And, just below that list, describe how the position helps your company’s overall operations.
Moving on, create another list for the perks and compensation that come with the job. The salary, healthcare benefits, and the like go here.
For this part, point out each requirement that candidates need in order to apply. Along with that, explain how interested applicants can submit their resumes and how to carry out the employment procedure. Summarize this process as best as you can, since something that sounds overly complicated usually discourages people from applying at all.
Did you take in all of our tips? Just remember what you’ve read and drafting a job description will be a breeze from now on! However, if you’d like some extra help, then do consider our Administrative Job Description Templates!
Generally, an administrative employee is someone that takes on various tasks within an office workplace.
The following are some responsibilities given to an office administrator:
Employers usually look for applicants with an associate’s degree in a related business field.
For an administrative job description, a range of about 300 to 700 words is required.
Some examples include: