Choose All In One Plan for Templates, Designs, Documents, Forms, Editors, Applications
Excellent Value for money Product, saves lot of time
Billed Annually $48
Administrative jobs are important for companies to become effective and efficient in their daily operations. Individuals who have administrative duties are responsible for supporting their organizations in various ways, such as bookkeeping, communications, and secretarial services, among others. However, administrative positions vary per organization, and although individuals who have skills in organizing may be a perfect fit, there may be some things that you should consider before hiring the next candidate. Make sure that all the work is outlined clearly in your Administrator Job Description. We have templates available in Apple Pages that have premade content and are customizable. Download now.
You may feel that you know exactly what you are looking for in a new hire, but you still need to develop a formal job description to help you better understand what you are looking for, and thus find the right person to fill the position. Here are some tips to help you write a job description for an administrative position:
A good job description should be clear and simple so as to increase the likelihood of individuals reading it in its entirety. Follow a logical writing format by starting with a job title, a summary of the company, roles and responsibilities, requirements, salary and benefits, and, of course, a call to action to encourage candidates to apply.
Provide enough information to help your ideal applicant visualize himself or herself in the position you are offering. By communicating firmly the characteristics and experiences that you want, the more targeted your roster of candidates will be. Candidates will want to know what the job entails, so it is important to be as accurate as possible.
Gather, examine, and interpret data regarding the position’s tasks to supply accurate information, and for the company to perform efficiently. A job analysis includes interviewing employees to find out what tasks are being performed, observing how said tasks are performed, and collecting data on jobs from other resources such as salaries and surveys.
Present the draft of the job description to upper management and position supervisor for review and approval. This will allow them to have the chance to review, add, or delete any detail before the final document is approved for job postings, interviews, accommodation requests, or performance appraisals.
A job description describes the skills, competencies, and experience that are necessary to perform a role in a company or organization. It also defines where the job fits within the company, and is usually used as a basis for an employment contract, salary assessment, and may be used as a performance management tool.
The job description offers information about the positions and helps applicants determine whether or not a role or job listing is in line with their skill sets. On the part of the company or organization, a job description also helps streamline the selection process by identifying candidates based on merit.
Administrators are in charge of administrative jobs, or activities that deal with the organization and managing the work of the company. This may include bookkeeping, organizing calendars, and secretarial services.
Administrator jobs require communication skills, bookkeeping, customer service skills, organization, and research skills. However, some companies may require more competencies depending on the type of work needed.
Use concise and direct language to make it easy for everyone to understand. Also avoid abbreviations, acronyms, or jargon specific to the job as candidates may not always be familiar with them.