How to Create an Agency Flowchart in Microsoft Word
There are many ways how an agency fully functions. And the process depends on the type of firm you are in. According to the Cision PR Newswire, 75% of the American population would consider hiring a travel agent for their trips and vacations. This analysis explains how travel agencies are booming. And just by that, whether you handle a travel agency or advertising agency, errors in the work order could happen. As the demand increases, even repetitive tasks could provide a warning. So, if you wish to avoid closure and debt, considering the process flow is mandatory. That is why we help you create an Agency Flowchart in Microsoft Word by following the list of steps below.
1. Identify the Agency’s Problem
Have you thought of what’s keeping the error repetitive? It’s in declining to acknowledge the mistake itself. Agencies have internal struggles. And to determine what this could be, settle your company’s shortcomings. Generally, knowing your agency’s brand will help in the workflow process. So, develop an outline of all the issues. The top part serves as the priorities. This aids in determining which one is your first concern. It could be in personal decision making, social media posting, or billing collection.
2. Map Out the Process
Have you completed a list of tasks to accomplish? The layout varies. It’s not mandatory to visualize the process from an empty document. Perhaps, saving more time will need the help of a ready-to-use diagram. But where can you get one? Be informed. And consider browsing from the market. Our website, too, offers a selection of Ready-Made Agency Flowchart Templates. The type of layout that is simple and professional-looking is preferable. It could either be horizontal or vertical. Now, use Microsoft Word to make modifications.
3. Transfer the Step by Step Guide
Complete your chart by filling out the tasks that must be accomplished. Do this by adding one task per shape. Dodge the use of slang words. Next, always consider its readability. Use Arial or Helvetica as these are the safest styles. But above everything else, lay the tasks in appropriate way. Whether in debt collection or advertising process, this means that you have to sequence them in proper order.
4. Add Connectors and Decision Points
You need to guide the readers in the right direction. Now, complete a simple chart by incorporating important elements. Connect the shapes. Maintain consistency of the flow by adding line connectors. Next, you can also insert decision points. This helps the employees to work flexibly even in doubt. For a specific task, you can lead them to a “Yes” or “No” option. Both decisions must follow with the corresponding tasks to do.
5. Review and Finalize
So, is your chart done? Make use of the time to make the necessary adjustments. You may change the background colors too. But don’t overdo it. Maintain a clean and simple chart. Next, add your logo at the top. The last step would include reviewing the whole procedure. Do this by asking someone to review it. In this way, missing points will be assessed. Check if the step by step guide flows naturally. Once done, print sample charts. Gather all your employees around. Or, consider posting a sample in one of your offices’ walls.