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When it comes to running an agency, there many types of work and activities that need accomplishing. So, if you need a better way of monitoring and managing the progress of those activities, a Gantt chart comes in very handy. Not sure how a Gantt chart works? No problem! Download one of our Agency Gantt Chart Templates, and you'll have what you need to get started! With our tool, you can draw out your project's schedule and see the correlation associated between the activities and schedule status. Take advantage of our 100% customizable chart products for your firm's plans today. Don't delay; improve task management in your agency business now!
An agency Gantt chart is a type of diagram which lets agencies better manage their different activity timelines. Investopedia points out that a Gantt chart is also useful in showing the dependencies between those tasks and activities within a project, allowing for better coordination amongst team members.
Do you need some help with gathering together your agency's Gantt chart? If so, then read our tips below, and you'll be improving your business's operations in no time!
Inputting your tasks' details is essential for your Gantt chart to work. So, after opening a new file in your preferred software, prepare a data table over to the left side. In this table, there should be at least three (3) columns along with a particular number of rows. For determining how many rows you need, consider the number of tasks or activities there are and then include an additional row on top. Therefore, if you have eight (8) activities place in 8 rows plus an extra, totaling to 9 rows for your data table.
The next part of your document involves setting up another table, which is where bar shapes measure activity timelines. To the right of your previous data table, reserve a certain number of columns that reflect how many days you have for completing all tasks. For example, if your allotted timeframe is from May 3 to 16, then that gives you 14 days which equates to 14 columns.
Regarding the rows, emulate what you did for your data table (including the extra top row). Aligning it to the data table is perfect this way, since labeling the bar table's rows is already taken care of.
Next, apply all the necessary information to your chart. In the data table, name each column as Task ID, Task Start Date, and Expected End Date.
As for the bar table, use the dates in your completion timeframe for labeling each column. Going back to our earlier example, if May 3 is the first day, then the first column should be named as such (with the proceeding columns following the same fashion).
After preparing your Gantt chart, it's now ready to help you plan and manage your agency's projects! Begin by picking your desired color and then note down the starting dates from your data table. In the bar table, color in the cells that match the start dates of each corresponding activity. Continue with filling the successive cells as days pass until all the completion of all tasks.
If you want easily editable resources for making an agency Gantt chart, then remember to look at our Agency Gantt Chart Templates!
An agency is defined as a company that offers particular services to interested clients, such as advertising and insurance.
Henry Gantt was known as the creator of the Gantt chart, which was designed somewhere between 1910 and 1915.
If you’d like non-spreadsheet applications that still let you create an agency Gantt chart, then MS Word, Google Docs, and Apple Pages are reliable go-to’s.
Ideally, a spreadsheet program, such as MS Excel, Apple Numbers, and Google Sheets, helps create an effective agency Gantt chart.