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Did you know that according to MarketInvoice report, 60% of invoices are paid late in 2016? Although this is a problem, this shouldn't stop you from sending invoices to your clients. Your travel agency, digital marketing agency, etc., deserve to receive payment after delivering services or products. And to ensure that you deliver the best invoice layout, check our trove of high-quality Agency Invoice Templates in Apple (MAC) Numbers. These templates are 100% editable and printable. Our expert professionals created each template to fit your needs. What are you waiting for? Download an invoice template now!
Make a well-made and professional invoice for your agency with the guide of the tips below.
Always begin your invoice with your agency's letterhead. This part is necessary so the client can distinguish your invoice from the other documents they'll receive. This section must have your agency's name, contact details, website link, logo, and address.
In the next step, you must input your client's information on the basic invoice. This will help your business identify who owns the invoice. Additionally, don't forget to include the invoice's date and a unique invoice number.
You should show your clients all the services you've rendered and how much each service cost on the simple invoice. To do this, arrange the items (e.g., web design, recruitment) and include their quantity, rate, and total amount. Be sure to make this section clear to avoid confusing both sides.
After inputting the services' details, you can now continue writing the total payment your client must pay. Include the tax rates, discounts, and additional payment on the total payment. You can also show the formula of how you calculated, so the client will know how you came up with the numbers on the service invoice.
To ensure that your clients know the methods of paying you or when they should complete the payment, you must add the payment terms. For the payment deadline, you can have it due for thirty days. You can also add payment charges for late fees on the sample invoice to prompt your clients to pay on time.
Invoice numbers are unique numbers that businesses issue for each client transaction. There are a lot of ways in which you can create your invoice number for each document. You have to remember that your number must be in-sequence to organize your record. You can start by adding the year or the month when you issue the invoice before the other numbers.
You can't use an invoice as a receipt because the two documents function differently. An invoice is to request a client's payment, while a receipt is a proof that the client paid the goods or services.
When you issue an invoice to a client, it simply means that you're asking him or her to pay for the services or products you provided. This document will show a detailed list of the goods or services you've rendered and how much you charge them.
You should provide receipts for your customers. Although not all customers would want to ask or receive a receipt, you should prepare them anyway. In the future, your receipts can help if ever there are issues with your services or products.
You send an invoice before the payment. An invoice is a request for payment from clients or customers after providing them the services or products.