How to Make Business Meeting Minutes in Docs
After having a team meeting, it’s possible for the attendees to forget the main takeaways that were discussed. So it’s always wise to compose and distribute some meeting minutes as helpful references to those topics and other details.
As mentioned by The Balance Careers, meeting minutes are documents used to provide attendees (and non-attendees) with notes on significant information about a meeting/presentation. Are you looking to expedite the writing of your meeting minutes in Google Docs? Then be sure to check out our tips just below!
1. Provide General Information
Open a file/template in Google Docs and start off by creating the title of your meeting minutes--using the main topic of the meeting is always a good go-to for a title. Then, input basic information about the meeting; such as the time, date, venue, and attendees. You can also list down any absences if required.
2. Go Through Each Main Topic
The next part of your document should briefly elaborate on what was discussed during the meeting. Create a list of these main topics/discussions and provide a brief yet informative summary of each.
3. Details about Actions and Decisions
Now, besides the main points of the conference, your meeting minutes will need to also contain a small overview of any important events and decisions that might have occurred in the meeting/conference. These events could be votings, interlude topics, etc.
4. Review and Make Corrections
Before you send/hand out copies of your meeting minutes, it’s important to first go over your document and make sure everything is shipshape; correct/rewrite elements if needed. Lastly, if it’s mandatory, get approval and signatures for your notes.
So, depending on what’s required, you can now distribute through digital or physical means. Keep everyone updated on topics and agendas by incorporating our ready-made Business Meeting Minutes Templates!
What should meeting minutes contain?
Meeting minutes can contain a variety of different elements. However, here’s a list of what meeting minutes typically have in them:
- The topics and agendas
- Key points of topic/discussion
- Significant actions from attendees
- List of people present
Who gets tasked with writing notes for meeting minutes?
A secretary or scribe is usually given the responsibility of taking notes about the meeting/conference.
Should meeting minutes be signed?
Typically, your notes will need to be reviewed by the meeting host and receive their approval signature. Other higher-ups might also be required to go over the meeting minutes and provide their own signatures.
How long are meeting minutes usually kept?
For as long as it’s possible/affordable to do so.
What information should I leave out of meeting minutes?
While you want your notes to be informative, it’s important to recognize the type of content that doesn’t belong. These are the following:
- Your personal bias about what happened in the meeting
- The personal bias of other attendees
- Non-relevant actions and statements