How to Create a Basic Chart in Google Docs?
Charts help make complex data or information easy to understand by many. Therefore, instead of writing too much text, individuals and business entities make use of charts or diagram to present data. Moreover, graphical representations of different types of data are useful in business presentations, advertisements, competitive analysis, project management, and more. The common types of charts are line graphs, bar graphs, histograms, process flow diagrams, and pie charts. However, you should note that there is a specific type of chart for a particular set of data. Knowing how to make a basic chart will make it easier for you to come up with a more comprehensive graph or diagram later on. To get you started, we have outlined a step-by-step guide for you.
1. Know the Right Type of Chart to Use
As we mentioned earlier, there is a type of chart specifically used for particular types of data only. Because of this, you need to identify the type of data you have at hand and figure out the purpose of the chart you are going to make. For example, if you are a student who wanted to control your dit and go to the gym, then having a schedule table or a Gantt chart will help you achieve your goals. For a multi-variable quantitative data sets, it would be suitable if you use a histogram, pie chart, or bar graph. On the other hand, you can make use of a table for a comparison chart or chore chart.
2. Open Google Docs
Google Docs is a word processor you can freely access online. Aside from creating formal documents like letters and forms, Google Docs also enables users to insert a chart, diagram, or table on a blank sheet. Moreover, if you are working with another individual, this software also has a real-time collaboration feature.
3. Insert a Chart
To insert a chart in Google Docs, simply click Insert > Chart, then choose a chart which will best suit your data. However, Google Docs only allows you to insert a bar chart, column chart, line chart, and pie chart. If you are going to create a diagram like an organizational chart, flowchart, or timeline, you need to insert desired shapes, arrows, and lines. Don’t worry, though. It is not a complicated task. All you have to do is click Insert > Drawing > New. After that, a pop-up box will appear wherein you can insert the shapes and lines you need. Then, click Save and Close after you’re done. On the other hand, if you need to insert a table, just click Insert > Table, then select the number of rows and columns.
4. Input Data
Now that you have a blank chart, table, or diagram, start inserting the necessary data on the cells or shapes. If you are visualizing a hierarchical structure of an organization or a company, be sure that you have collected the names and positions or ranks of everyone within it. For a comparison chart, make sure that just by merely looking at the chart, the viewers can determine the difference between two or more things. Moreover, you should make good use of colors to emphasize certain information such as a trend or comparison.
To avoid the spreading of false information, you should see to it that the details you input are factual, correct, and complete. When using Google Docs, the moment you start working on a document, the file will save automatically. If you want to create a copy of the file, simply click File > Make a copy, and choose where you want to save it.