How To Create Editable Charts in PDF
Charts show and contain different data or information that are significant for a particular use, may it be for work, school, or other organizations or activities that need data recording or representation. The guidelines presented below will help you prepare a comprehensive and detailed chart of your choice.
1. Know Your Chart
The layout and format of the chart will depend on the kind of data you plan to collect and present. For instance, in making a systematic flowchart, you will need to incorporate a sequence of steps or actions (represented by different shapes and symbols) needed to perform a series of tasks or activities.
In 1921, Frank Gilbreth, an American engineer, consultant, and author, introduced his presentation of “Process Charts – First Steps in Finding the One Best Way” to (ASME) or 'The American Society of Mechanical Engineers' using the very flowchart.
2. Use A Color-Coding System
Color-coding helps you organize the data on your chart. By keeping a table with a list of the categories and their corresponding colors, the information on your chart will be systematized and will be arranged according to its value or relevance.
3. Supply Data Definitions
Let's say that you are working on a pie chart template. Not only does it require an accurate pie slice to represent a relative size of data, but you also need to provide a definite explanation of each fraction to make the data understandable to your audience. It is also advisable to interpret and explain this information as simply as possible based on your readers' language. The same goes for comparison charts and other charts that present informative and comprehensive data.
4. Opt For Simplicity
Since charts mostly represent data in raw form, using a simple but lucid design theme will help your readers understand the chart's contents more. Select an organizational chart template or seating chart template (or any other template) that has formats and design theme that matches your requirements. In writing the file content, try not to use any abbreviations, technical terms or jargon to avoid alienating or confusing the readers. But in case you really have to include some of these terms, make sure to provide accurate descriptions or examples.
5. Check The Accuracy
Every chart, may it be an attribute chart, a comparison chart, a chore chart, or any other chart, should contain data that are based on actual facts and observations on a certain field or activity. The information should be concise and accurate, without any trace of typos which can affect the credibility of the document.
After reviewing the contents of your chart, convert it into a shareable and printable file format. Portable Document Format (PDF) is the industry's standard file format for exchanging information because of its unique security features that allow users to password protect the file from printing, editing, and copying. It also compresses the document to a smaller file-size enabling the user to save more storage space.