How to Create Editable Charts in Publisher?
One can convey information through writing or speaking. For effective communication to take place, the attention of the receiver should only focus on the message itself. However, a recent study by Microsoft revealed that an average human being has an attention span of eight seconds only. For this reason, people try to deliver a message in the most direct way possible. For example, writers try not to beat around the bush by composing brief sentences. One alternative way to convey complex information is through charts. If you are having a hard time incorporating information on a graph, we will help you with that. In this short guide, we have listed five simple ways to create a chart in Microsoft Publisher.
1. Use the Appropriate Chart
Different types of charts serve different purposes. The type of data you have will be your basis in choosing the appropriate chart for you to use. If you have quantitative data, it is best to create a histogram, pie chart, or bar graph. For qualitative data, you may use infographics, word clouds, or a timeline. Aside from the types of data mentioned beforehand, hierarchical structures, seating arrangements, or logic sequences can also be presented through a chart. The charts used for these types of information can be an organizational chart, seating chart, and process flow chart.
2. Open Microsoft Publisher
Microsoft Publisher is a desktop publishing application primarily used for producing advertising materials such as flyers, brochures, newsletters, or magazines. Aside from that, this program also allows users to insert shapes, diagrams, tables, etc. In business, a print material will be more efficient if you attach a chart or graph instead of writing lengthy sentences.
3. Create a Chart
If you are creating an organizational chart, then start adding shapes on the blank sheet. To do so, click Shapes on the Insert menu and choose the shape you would like to insert. After this, you have to connect the shapes for the chart to be logical. Again, click Shapes on the Insert menu and select a connector line. Click a shape or the first connection site, then click the shape you want to connect it to. Repeat the steps until all the shapes are linked.
However, if you don’t want to create a graph or chart manually, you may download our ready-made chart templates. We have templates that will help you make a flow chart, chore chart, Gantt chart, comparison chart, and org chart in an instant. Moreover, our site also offers users infographic templates with an impressive graphic design.
4. Add Text or Data
Now, you have a blank chart, graph, table, or diagram on your computer screen. The next step is for you to add the information you have previously gathered. For a line, bar, or pie chart, enter the figures and make sure to label each. For charts that don’t involve numbers, insert the text on the shapes.
After adding all the necessary information, review the content, and make sure your chart is error-free. You also have to see to it that the data is legible in both digital and print media. Additionally, make use of colors to highlight the most critical data in your chart. The use of colors is essential especially in bar graphs or line graphs. It enables the viewers to compare data, spot a trend, or recognize growth/progress over a period of time.