How to Make a Clerk Job Description in Docs
A lot of time and planning goes into hiring new employees. However, you can do some streamlining with a well-written job description.
Wright State University explains that a job description should provide interested applicants with the position’s title, definition, duties/responsibilities, and requirements. With the help of our tips (seen below) and Google Docs, you can save time in writing a proper clerk job description!
1. State the Complete Internal Job Title
With an appropriate template open in Google Docs, you should start off by stating what the complete official job title is. Providing the full title of the position acts as a good introduction for candidates with an exact clerk job in mind.
2. Give a Concise Definition of the Job
Next, you’ll want your job description to give a brief yet informative explanation of what exactly the purpose of the position is. If the reader finds that it coincides with what they’re particularly searching for, then they’ll definitely want to keep reading.
3. Set Their Expectations
Your document should contain a list of the different duties and responsibilities that come with the position, should an applicant choose to take it up and be employed. It’s important to be transparent and clearly disclose each given to the reader, as to prevent any confusion or misunderstanding that might otherwise occur down the line. This is especially important for a clerk position, considering how varied the work can be.
Remember to section off the list if it’s quite lengthy.
4. Provide All of the Necessary Requirements for the Clerical Position
Lastly, be sure not to forget any of the qualifications that a candidate needs to fulfill if they want to land the job. Also, you’ll want to clarify the minimal requirements and the ones that are ideal/preferred.
Whether you need an assistant bookkeeper or a hotel receptionist, you can count on our ready-made Clerk Job Description Templates to complement your recruitment procedures!
What Is the Purpose of a Job Description?
To put it simply, a job description is a document that contains a summary of the given job position and provides a list of requirements for obtaining that job. A job description should also disclose information about the employer.
What Exactly Does a Clerk Do?
The position of a clerk tends to be associated with a wide variety of responsibilities. Here are just some of the things that a clerk can get tasked with:
- Filing paperwork
- Sorting and sending mail
- Post memos and policies around the work area
- Receive and deliver messages
- Organize payroll checks
- Input data
- Maintain office supplies
- Answer phone calls
What Skills Are Vital for a Clerk to Have?
Since a clerk can get tasked with plenty of different duties and responsibilities, here’s a list of skills/traits that can benefit their work:
- Communication skills
- Efficient keyboard typing/touch-typing
- An attentive eye for detail
- Good at reading and writing
- Can focus on a task for long periods
- Adaptability between working along and with a team
- Above-average grammar and spelling
How Is a Clerk Different from a Secretary?
A secretary is a personal assistant assigned to someone in an executive or managerial role. Meanwhile, a clerk is more of an all-around helper around the workspace, not officially dedicated to supporting one single employee.
What Do I Need to Become a Clerk?
For clerks, there’s no one specific training or learning course that focuses on the profession. In terms of academic requirements for employment, there’s usually not very much you need—a high school diploma and/or probably an associate’s degree.