When you have a company staff meeting or board of directors meeting, recording and taking notes of the agenda and the discussion is essential. However, it can be stressful to keep up with the discussions during the meetings; hence, the need to have a well-formatted meeting minutes template at hand. Lucky for you, we have professionally made Company Meeting Minutes Templates that you can download in Microsoft Word, Apple Pages, and PDF file formats. Avoid the stress that comes along with meeting minute-taking by getting our templates today!
How to Take Company Meeting Minutes
You will find all the main points discussed during the meeting in the minutes since it is a comprehensive written record of the conversations. It is a document that notes that passed resolutions and other important actions relevant to company operations. To ensure you know how to take the minutes properly, we have a short guide that you can refer to below.
1. Use a Ready-Made Template
As mentioned, it can be quite stressful to follow the conversations diligently and take note of the whole discussion, especially if you don't have an idea about the format for your minutes. Therefore, it is best to use a ready-made meeting minutes template to outline and input the important transaction and resolutions discussed during the meeting with ease.
2. Familiarize the Agenda
Before the meeting starts, a list of the meeting agenda will be sent to all the attendees. You need to familiarize yourself with the agenda and the possible discussions that may occur. Doing so ensures you can anticipate the topics that may arise.
3. Determine the Important Points
Since you're now familiar with the possible topics during the meeting, you can easily determine the important points while the discussions are ongoing. Remember that you should only note the important topics, actions, and proposals during the meeting.
4. Keep a Recorded Audio
To ensure you don't miss anything, you can record the audio of the whole meeting. Having recorded audio will help you review and check the whole discussions to correct your minutes to ensure accuracy.
