In business, announcements are made through sending company memos. Whether you're announcing a policy change, meeting, public holiday, or anything related to operations, you need to write a formal memo. To make this task hassle-free for you, download and use our ready-made Company Memo Templates. These professional templates are available in various file formats, including Microsoft Word, Google Docs, Apple Pages, and PDF. They all have pre-written content, which you can easily edit according to your needs and preferences. Send formal announcements to your staff using our user-friendly, printable templates today!
How to Write a Company Memo
A memorandum or memo is a no-fuss reminder or note written from a one-to-all perspective. It is used to communicate policies, procedures, or related official business within the company. We have easy tips for writing an effective company memo that you can follow below.
1. Consider the Audience
When writing a memo, always consider your audience—the language they speak, the words they're familiar with, etc. The language and jargon used in the management may not be understandable to the production staff, which may cause miscommunication and misunderstanding.
2. Use a Professional Tone
Although a memo can be used to issue a request from the employees, the announcement is linear, from the management to the employees, which means it should always use a professional and business-formal tone. It should be applied especially for memos with legal bearing, i.e., policy changes.
3. Highlight the Subject
Since a memo format uses a subject line, it should clearly indicate the subject concisely and directly. For example, when announcing the company Christmas party's dress code, the subject should be "Christmas Party Dress Code." Avoid using an indirect subject in your memos.
4. Use Direct-Format Templates
Business communication allows for a direct and indirect format. A memo is always direct and straightforward; therefore, you should use templates that will allow you to announce its purpose clearly. There are many ready-made memo templates online that you can download and use, like in template.net.
