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Managing a company is not an easy task. From staffing and coaching to planning, a lot is going on your plate. To manage your staff effectively at all times, you'll need a clear and strong company structure. This is achieved with the help of an organizational chart as it allows you to provide a clear visual of your company structure. Your company doesn't have one? Choose from our array of Ready-Made Company Organizational Chart Templates in Word, which are also available in Google Docs, Apple Pages, and PDF file formats. These professionally-made templates are editable and 100% customizable. Available in A3, A4, and US Letter sizes. So, hurry and grab one now!
As a company requires different expertise in various fields, different departments, e.g., operations department, accounts department, and marketing department, are created to address these needs. By doing this, unit costs will lower, and you can expect greater efficiency. But how do you make sure that everyone working in the company will aim towards success? The answer is effective management. There should be effective management in a company to handle a good amount of people and for the employees to work towards a common goal.
Organizational charts display the hierarchical structure of a company. It visually presents the different relationships and chain of commands among departments and individuals. With this, it's clear for an employee what his or her roles and responsibilities are within the company. This makes it easier for you to manage the staff. Keep on reading to find out how you can create an organizational chart for your company using Microsoft Word.
To begin creating your org chart, you need to gather all the details first. This includes the department names, positions, and names of employees. Have your list verified by your co-managers to ensure that all the information are correct.
Organizational charts can be structured in three ways: hierarchical, matrix, and flat. Hierarchical is the most popular. In this structure, employees are group into teams, where each team has a manager to report to. Matrix, on the other hand, is structured in a matrix or grid form, where employees with the same expertise or skills are teamed up together to work on the same tasks, and they can report to more than one manager. While flat or horizontal eliminates the middle management levels to remove the decision-making process within the workplace. This gives the authority for employees to make independent decisions.
To create a chart with ease, use Microsoft Word as your tool. Open and create a new document in Word. Add a shape to your document by going to Insert Tab and selecting a shape. Double-click the shape to add in your text. Form the shapes one by one using a connector. Your connector can either be a line or an arrow. Just like flow charts, this follows a certain path, so start creating from top to bottom. Keep on saving your work as you build your chart.
You might be creating a basic chart, but it doesn't mean that it should look dull and boring. Incorporate color into the shapes to make it look fun and to distinguish the different departments. Add your company's logo up top to promote branding.
Once you're done, go over your work one more time to correct errors and mistakes. If you're satisfied with your work, save the document, then print it. Post your simple organizational chart on a visible place in your office for all the staff to read.