Business letters are required for different situations, whether it is for a job application, for memos and announcements, or even for marketing purposes. Business writing is different from other types of writing as it strives to be more direct to the point. It tethers the line between being conversational and more legalistic. Our website offers different Construction Letter in Google Docs format for your perusal. Simply download the template that you think is perfect for you to use, and edit as you see fit. So what are you waiting for? Sign up to gain access to our website now.

How to Write Construction Business Letters

Business letters may be among the first impression that you make on someone, such as a potential client. Though they are less formal these days, business letters, such as construction letters have become less formal over time, you still need to make sure that you come across as professional by ensuring that the content is clear and that the letter has been proofread carefully. Here are some tips that you may use when writing your construction letter and other business transaction:

1. Use Personal Pronouns

Personal pronouns such as I, we, and you are acceptable in business letters to give a more personal impression on your reader. However, you have to be careful when making statements using your company stationery, as your words will commit your company as well. To be safe, use “I” when stating your opinion, but use “we” when presenting company policies.

2. Use the Active Voice

Have a clearer style of writing by minimizing the use of the passive voice to avoid being ambiguous or overly impersonal. Of course, there are exceptions to every rule. The passive voice may, In some instances, allow you to gloss over unflattering points of the business, however, you may want to use the passive voice sparingly.

3. Do Not Use Discriminatory Language

Avoid words that discriminate against gender, race, or religion. If you are unsure whether or not a term you want to use falls under discriminatory language, you may want to check out different design and style guides, most of which have detailed lists of offensive terms and their suggested substitutes.

4. Add Technical Details to Attachments

While it is necessary to include technical information as part of business, they can be overwhelming information. Instead, you may want to consider using the letter as a cover. Simply explain the references in the attached documents.

General FAQs

  • What are the different types of business letters?

  • What is the purpose of the business letter?

  • How do you write business letters?

  • What is the business letter used for?

  • What are the functions of a business letter?

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