How to Prepare Construction Orders in Microsoft Word
According to GoContractor, US construction industries spend over $10 trillion a year on their projects. But before they begin working on one, an order should be prepared and presented. If you need help in writing a construction order, check out our list of guidelines below.
1. Familiarize Yourself with the Different Types of Orders
Clients typically ask for a purchase order, change order, or work order. How can you make any of these if you don’t even know what they’re for and how they’re written? When in doubt, it’s best to do research and familiarize yourself with the types of orders.
2. Jot Down Notes on a Separate Sheet of Paper
When gathering details from the client about the job, write down the details on a separate sheet of paper. This will help ensure that your order sheet stays clean and neat. Just make sure to record all the important information, and don’t hesitate to ask for clarifications.
3. Include Only Relevant Details in the Order Sheet
This applies to both the gathering of details and adding them to your order sheet. When gathering details from the client, it’s not necessary to write everything verbatim. And when adding the content to the document, focus on the most important details only.
4. Use Tables to Organize the Content
While Microsoft Word allows you to add tables from the app itself, you may also import one from Excel. Either way, make use of tables to help you organize your content neatly. But if your order sheet doesn’t require a table, then don’t bother using one.
5. Highlight Important Details in the Content
Bring immediate attention to the most important details in the order form by highlighting them. Alternatively, you may also choose to use bold text or italics when emphasizing details. But whatever you do, never use quotation marks for this purpose.
6. Verify Your Order’s Content with the Client
Before the proposed order takes effect, show your finished document to the client for verification purposes. Even if you started with taking down notes, it’s best to be safe than having to make a change order while the construction process is ongoing.
What is a construction order?
A construction order is a document that elaborates on the details of a construction project as requested by a client. This may include certain specifications as to the materials, equipment, and other factors.
What is the purpose of change orders?
The purpose of change orders is to notify the parties about revisions or modifications in the job. Tasks may either be added or removed from the contract. Nevertheless, these changes do not affect the expected completion date.
What is a work order?
A work order is a document that explains tasks to be completed for a client. The tasks listed or mentioned in a work order can be performed right away, delegated to someone else, or scheduled to a different date and time.
What the importance of purchase orders?
Purchase orders are important because they serve as the initial contract between the buyer and seller. This document can help both parties in making plans, setting a budget, and protecting themselves from legal issues.
What are some challenges faced by construction companies in the US?
- Shortage of skilled workers.
- Prices of materials are constantly rising.
- Productivity levels in projects stall easily.