How To Make A Construction Purchase Order In Word
The construction industry in the United States continues to grow. In 2018 alone, its value went up to 1.29 trillion dollars, according to the data shown in Statista. If you're in the construction business, then you've probably dealt with purchase orders. It's that document you sent to clients to confirm their order for construction materials, and it ensures you that the project will stay within the budget. This piece of paper is a legal document that serves as an agreement between you and your clients, such as the price, payment terms, and project timeline. In other words, it's one of the essential documents you need to earn your clients' trust and get down with the business.
Below is a guide on how you can make a construction purchase order in Word.
1. Start with the Basic Information
Open Microsoft Word and create a new document. When a client receives their construction materials purchase order, the first thing they should see is the company provider. So, at the left, uppermost corner of your document, provide your company name, company address, contact number, and email address. Then, add your construction company's logo on top or right beside the basic information to confirm it's credibility and validity.
2. Create a Table
Purchase orders come in different formats but require the same information. Meaning, you can layout your Table the way you want it, as long as you make sure that it holds all the required information. To create a table on your document, click the Table button from the Insert tab. Then, click Insert Table and enter or select the number of rows and columns you wish the table to display. When it comes to the design, you don't need to exert much effort in them. As mentioned earlier, a purchase order is considered as a legal document. It doesn't need design elements. What you can do is fill the cells with labels with color to highlight the important section and to have a more organized format.
Now, you also have the option to skip this dreading process. For that, you would need a ready-made Construction Purchase Order Template. Then, simply edit and supply the template with your text and change the color, font, etc. That's it! Simple right?
3. Provide the Labels
Purchase orders are just like any other type of documents. They generally contain a table full of information. This includes the company information, shipping details, supplier information, order information, along with the additional details. Label your Table by group. For instance, order information. Under the order information, you should have the product name, price, and quantity.
4. Provide a Space for Signature
Any document is considered invalid without the presence of a signature. Important documents like these must be signed by the supplier and the consumer to indicate that both parties agreed to the information mentioned in the said document. Therefore, dedicate a space for the signature. On a side note, don't forget to proofread the document before you download and print it.