Modern businesses, no matter how big or small, rely on contracts to legally enforce expectations between parties and protect them in instances when either don't meet these expectations. To avoid a mess of breaking deals and slapping lawsuits, businesses have to be aware of how to compose good contracts. Fortunately, we are here to help. Our website offers numerous Contract Letters in Google Docs formats for you to use. Download the file and edit it to fit your provisions. Sign up for membership to access our vast library of templates. Do it now, and you won't regret it!
How to Create a Contract Letter
Parties write contract letters for different purposes. Often, it is to legally put into writing oral agreements to make them enforceable in the court of law. While there is no one way to write contract letters, each one should still contain the elements of a contract: offer, acceptance, capacity, consideration, and intention. Here are some tips to help you write a contract letter.
1. Sit Down and Talk
Before you start drafting a contract and a contract letter, have a sit-down meeting with the other party to ensure that you are on the same page about the terms and conditions of the contract. Try to iron out as many of the details as possible. Despite being less formal than an actual agreement, contract letters still need to be definite to have a legal, binding effect on the parties.
2. Write the Contract Letter
While you can use any word processor, Google Docs automatically saves your document, which makes it an excellent program to draft your contract letter. In the letter, explain the purpose of the paper and define the work to be performed. Include as much detail as possible, including benchmarks and timelines, if necessary. Include payment information, including the amount to be paid and the dates when payments are due.
3. Don’t Forget General Provisions
General provisions such as the effectivity and expiry dates of the contract, the governing laws, modifications and alterations, and statements of the entirety of the agreement are equally crucial in making the document enforceable, so don’t overlook them.
4. Make Your Document Presentable
Print your document on good quality paper with simple, readable text such as Times New Roman, Arial, or Calibri. Make sure you correctly spell the essentials such as the names and addresses of the parties and that the due dates and payments are accurate too. Use a grammar checker to make sure that your contract letter is free from spelling or grammatical errors, as is the standard of a formal document.
