The digital revolution pushed organizations to go online. This entails the creation of data entry roles in the company to efficiently manage and digitize manual data. Although it may seem unimportant, the role of a data encoder is critical to the organization’s success.

Hiring someone for this role is not as simple as knowing how to use the computer. It all starts with a comprehensive data entry job description. And if you need some assistance on how to start writing about it, check out the samples at!

The job may seem straightforward, but its specific tasks need to be spelled out. Before you start, you should know the difference between data encoders and clerks. Data entry goes beyond clerical tasks. Office clerks usually type, edit template memos, file records, and answer phones. An encoder, on the other hand, does not only manually enter data, they also maintain databases and manage client information while following confidentiality and technical guidelines.

These differences are notable in our sample templates. Aside from the job’s role, its technical requirements are also listed to make it easier for you to shortlist qualified candidates. And that’s not all! You can also edit and revise our sample document to align it with your company branding. You have the option to include or exclude confidential information such as medical history, school records, and salary and wages, your desired personality traits, as well as information about where applicants can submit their resumes.

If you need a guide in creating the job description, check out the samples on our website.

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