How to Write an Employee Memo

As explained in an article from Chron (a business publication), writing and sending a memo is necessary when making a mass announcement in the office. Such news includes but isn’t limited to job promotions, tardiness warnings, and meeting schedules.

Composing a work memo is simple enough. However, if you’re new to writing one, we’ve got you covered with our simple tips down below.

1. Begin with the Memo's Layout

Layouts are essential when it comes to organizing the contents of a memo. Begin the creation of the customized memo by preparing a layout. Layouts can serve as an initial draft of the document, and you can improve it by introducing new elements and ideas and correcting mistakes that you may have made.

2. Add the Company Logo

You will want your customized memo to look professional and official. You can accomplish this by adding the company's logo in the memo's letterhead.

3. Dedicate Space for the Message

Every template has to have a dedicated space for its contents. Make sure that you have enough dedicated space for the future contents of the employee memo.

4. Work with Reliable Computer Applications

Tasks are always easier when using appropriate software. That is because computer applications allow you to access convenient for creating documents. Applications like Google Docs and Microsoft Word are among the commonly used programs today.

5. Add Your Contact Details

Internal memos and other written announcements are usually sent through email, nowadays. But in cases where a memo is sent through printed paper, you’ll want to provide the recipient with your contact detail in case there are questions or concerns regarding the memo's content.

General FAQs

  • Why write an employee memo?

  • What are the differences between memos and letters?

  • Who handles the affairs of employees?

  • How many employee templates can I download from

  • How many memo samples are available at and which applications can I use to edit them?

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