How To Make A Finance Flowchart In Google Docs
Among the reasons why new businesses fail is because of too little financing. Aside from that, how your finance employees work has a big impact on your company as well. One of the busiest departments within a company is the finance department. From financial planning and computing payroll to accounting and internal audits, there are a lot of outputs to be completed. To ensure a smooth process flow and achieve the expected output, the employee assigned should follow the procedure carefully.
A flowchart provides a visual structure of a process or workflow. It's used by finance departments to provide a visual copy of how to achieve a particular output. Flowcharts are also used in improving finance processes within an organization. Follow the steps below to create an effective flowchart for your finance department in Google Docs.
1. Identify its Use
Do you need to create a chart for your internal audit? A chart for your payroll? Or perhaps a chart for your financial statement? You must identify its use first before you can proceed with creating the flowchart.
2. Make a list of your Financial Activities
Make a new list of activities after you've identified its use and understand your current workflow. Talk to the employees assigned to perform the process to get some recommendations. Jot down the activities in chronological order, so it's easy to create the flowchart later on.
3. Build the Flowchart
Open Google Docs on your laptop or computer. Click the Insert tab and select Drawing from the drop-down menu. On the drawing dialog box, select the shape icon to add a shape to your document. To resize the shape, click and drag the resizing handle. Add each activity one by one according to its sequence and only use one to three words for each step.
Keep in mind that one activity equals to one shape. Use arrows to connect. For instance, your first step is "start," and the second step is "add a transaction." Each of these activities should be inside a shape, and the arrow must be pointing from "start" to "add a transaction." Don't forget to add your company logo if there's one.
4. Incorporate Uniformness
A basic chart doesn't need any design. But if you want, make sure you don't overdo it. It's important to incorporate uniformness in your flowchart, so it's pleasing to the eyes and easy to understand. To do that, implement one color and one size for all the shapes. A good way to differentiate a decision box is by using another shade of color.
5. Proofread, Revise, and Publish or Print
It's essential to go over each step once you're done with the chart to correct mistakes. Go over your finished chart and analyze it twice. As you go along the process, ask questions. Do you need to add, change, or remove some of the steps? Revise if needed. Have it checked by your finance team before you publishing or printing it.