How to Make Formal Meeting Minutes
Whether it’s in a social club, law firm, or school campus, meeting minutes are integral to any professional meeting. Not only do they serve as handy review material, but they also act as official records (as The Balance points out in an article).
Are you unfamiliar with writing down meeting minutes for your important discussions? No problem, simply read through our tips just below.
1. Take Notes for Your Formal Meeting Minutes
To create your formal meeting minutes, you need some essential information. Before the meeting itself takes place, the host needs to assign someone suitable for writing notes during the discussion (which is usually a subordinate to the host). Preferably, the assigned member should use a laptop or other device for taking notes, but pen and paper still work just fine.
2. Prepare an Appropriate Layout for Your Formal Meeting Minutes
Once it’s time to make your formal meeting minutes, start by setting its general layout. For a professional document, use either A4 or US letter for its page size. After that, give your meeting minutes 1-inch margins along its borders.
3. Include Some Basic Information Regarding the Formal Meeting
At the top of your formal meeting minutes, enter a simple title in large bold text—like “School Board Meeting Minutes.” Below your title, write down the team/department, date, time, venue, and participants. Optionally, add the absentees and the writer as well.
4. Write Down the Primary Details in Your Formal Meeting Minutes
In your meeting minutes document, there are several key bits of information you need. Create separate lists containing the formal meeting’s agendas, main topics, and action plans. Keep each listed item short and concise.
Now you have a solid understanding of making effective minutes for any professional meeting! And don’t forget to download our Formal Meeting Minutes Templates for quick and easy document creation!
What do people consider to be a formal meeting?
To put it simply, a formal meeting is planned ahead of time with a predetermined purpose, providing several important details (i.e., agendas, topics) to its attendees beforehand.
How many meeting minutes templates can I download from Template.net?
You can download over 100 meeting minutes templates from Template.net.
How many meeting templates are available at Template.net?
There are over 200 available meeting templates at Template.net.
What types of formal meeting minutes does Template.net offer?
Some examples include:
- Formal Advertising Agency Meeting Minutes
- Formal Business Meeting Minutes
- Formal Freelance Meeting Minutes
Which software applications can I use to edit Template.net’s formal meeting minutes?
You can use the following applications:
- Apple Pages
- Google Docs
- Microsoft Word