Having a formal HR email is essential whether it is for sending job offers or recruitment, responding to candidates for job applications, employee welcome, training announcement, follow-up letters, employee referral program, among others. However, creating one is indeed time-consuming. So to help you skip the hassle of starting from zero, here are our HR Email Templates in HTML. Our templates are created by professional graphic designers and content writers to provide you a professional and good-quality product. Convenience is guaranteed as you can open the document in any device—desktops, laptops, and even mobile phones. So what are you waiting for? Start writing your human resource email today by choosing any of our professional templates.
How to Create an HR Email in HTML
An HR email would reflect the credibility of your company. A professionally written one will leave a positive impression on the company, while a negative one will create a negative imprint. Hence, every HR personnel assigned for sending emails must ensure the quality of their emails sent. Actually, writing a formal email letter is not that difficult. Here are some tips that would make your email writing easier.
1. Identify the Recipient
Your recipient might be someone within the company or any third party. Identifying the recipient will help you know what mood or tone you are going to use throughout your letter. Your recipients may be a certain department from your company, business and potential investors, suppliers, sponsors, and applicants. Apart from the main recipient, you may also include a carbon copy (CC) and blind carbon copy (BCC), if you want to send a copy of the simple letter or email to other people. Anyone can explicitly view who are on the CC list, while the BCC recipients remain unknown and hidden from the other recipients.
2. Write the Subject
According to Dmitri Leonov, 50% of the emails are read on mobile phones, with limited screen space. You are uncertain about which parts of your subject will be viewable. In this regard, you must keep the subject simple and short. Incorporate only the important words, especially at the beginning of your subject as this is the first thing that your recipient would see. This is also the part that would hook the recipient on whether or not to read your HR email.
3. Create the Content
Following your attention-grabbing subject is your content. You must be specific with your purpose in sending the email. Minimize the use of jargon and technical terms, except when you are so certain that the recipient would totally understand the terms.
4. Do Not Forget the Email Signature
Email signatures play a vital role in the HR email. Apart from showcasing your company details to the recipients, you are also boosting your brand so that potential clients, suppliers, and investors can easily communicate with you. Incorporating your branding, such as your company name and logo, will really pique the interest of potential leads.
