How to Compose an HR Employee Letter in Apple Pages
Forbes reports that 89% of HR leaders know that if the company wants to achieve excellent outcomes, they need to invest in providing continuous feedback and check-ins to their employees. A simple letter of recognition sent to employees can already boost their morale, and it makes them value the company more especially that the company knows their worth. That said, take notes of the following guidelines to ensure you compose a well-written letter for your employees.
1. Know Your Purpose for Writing
When you write a letter to an employee, it could be for many reasons. So be it a contract offer, promotion, acknowledgment, or transfer, see to it that you already know why you are precisely writing a letter. In this way, your thought process will run smoothly and so will your letter composition.
2. Using a Template? Personalize It!
Even if you are opting for the use of a template to streamline your letter-writing process, you still need to personalize it so your intended receivers would feel good about receiving a letter that is written especially for them.
3. Observe Professionalism
When you write HR letters that bear good news, such as a promotion letter, a company bonus letter, or an appreciation letter to an employee, it's quick to express your enthusiasm. Even though you need the employee in person, you need still need to observe professionalism and use formal words because you are writing on behalf of the employer and not as a friend.
4. Express Your Intent Directly
HR letters, like any formal letter or business letter, should not be any longer than a page. To make this possible, keep things short and simple, and immediately write your purpose of writing right at the beginning of the body of your letter.
Why are HR letters important?
HR letters play a crucial role in ensuring communication between employers and employees or even prospective ones. They also serve as documentation or proof that a formal correspondence took place.
What are the different types of HR letters?
- Employee Job Offer Letter
- Interview Appointment Letter
- Employee Promotion Letter
- Employee Acknowledgment Letter
- Employee Transfer Letter
- Recommendation Letter
- Employee Appraisal Letter
- Employee Dismissal Letter
What do HR employee letters cover?
- Offering a job position
- Rejecting an applicant
- Employee onboarding
- Recognizing employee performance
- Carrying out disciplinary measures
What are the characteristics of an HR employee letter?
- Contains cohesive and professional content
- Satisfies the goals intended by the employer
- Void of mistakes in grammar, spelling, pronunciation, and accuracy
What is the best method for sending an HR letter?
There are two methods of sending a letter: through printed means and email. The best method actually depends on your current situation. If it is not urgent but you still want to make your correspondence official, then traditional means is the best way. If the essence of the letter is immediate, then sending it via email is the best method for you.