How to Make an HR Letterhead in Illustrator
According to the website, The Design Bold Academy, letterheads make documents legal and signify the company's professionalism. As an HR staff, you'll be sending various papers to your employees. To help authenticate those documents, add a letterhead with the help of our guidelines below.
1. Gather Ideas for the Design
As simple as letterheads may be, the first thing to execute when making one is to gather ideas for its design. You can get a lot of ideas by looking at other HR letterheads or researching online for samples. This will also help you on how to format your letterhead.
2. Make an Initial Letterhead Design
After having enough ideas to form your business letterhead, start drafting an initial design. Here, you can sketch your letterhead's layout, or write down notes or descriptions about it. Doing this will give you enough room for revisions to the design if needed.
3. Incorporate Your Brand's Image
As an HR staff, you need to ensure that your documents represent your company. In creating a letterhead, don't forget to incorporate your brand's logo into the design. Choose whether to place the logo on the left or at the center of your company letterhead.
4. Organize the Elements in Hierarchical Order
After adding your logo, you can start inputting the rest of the company's details. When doing so, arrange them logically for easy comprehension. From the top moving downward, begin with the company's name, followed by the company's address, and end with the company's contact information.
5. Ensure Simplicity in the Design
Before you wrap it up, go over the design and ensure the readers comprehend the details of your material. And since this is an HR letterhead, you need to keep it simple and professional. Highlight the company’s identity instead of the letterhead's creativity.
What is a letterhead?
In general, a letterhead is an attractive heading that bears the identity of a business and is placed at the topmost edge of a document.
What are the contents of a letterhead?
- Company name - This informs the recipient about where the document came from.
- Company logo - This complements the company name and makes the business more recognizable.
- Street address - This information is useful if the recipient wishes to visit the establishment or send a package.
- Phone number - Along with the other contact details, this adds credibility to your document while persuading the recipient to call you.
- Email address - In cases when phone calls are inconvenient, writing an email is the next best alternative.
What are the types of letterheads?
- Standard letterhead - A type of letterhead that represents the whole company.
- Specialized letterhead - Unlike standard type, this one only represents a specific area or department.
- Executive letterhead - A type of letterhead that's exclusive for people at the executive level or higher.
Why is it important to have a letterhead?
Many companies consider letterheads as very important because they physically represent the business by bearing its name. Also, it encourages communication since it contains the company's contact details. Lastly, letterheads help in showing the company's professionalism and credibility to the recipient.
What are some examples of HR documents that require a letterhead?
- Job descriptions
- Recruitment contracts
- Performance appraisals
- Payment sheets
- Clearance forms