How to Make HR Payroll and Scheduling Templates in Word
Two of the most visible functions of the human resources office is doing payroll and scheduling. Every month, payday comes and every day is a possibility of an employee defalcating their work schedules. The HR office has to implement effective policies regarding these subjects.
Payroll is a big deal, especially for small businesses. In fact, a survey says that 54% of employers say that there is more to be improved in their current payroll policies and practices. On the other hand, a blog post on the Town Square website collected tried and tested advice from corporate experts about scheduling in the workplace. Two of those tips were: a schedule should be laid out in advance and set the boundaries of the schedule to promote flexibility and predictability.
Make the first step to impose effective payroll and scheduling practices by creating a document to put into writing its details. Follow the guide below to write it.
1. Lay Down the Payroll Details
Every company has established terms, conditions, and arrangements when it comes to payroll. These are discussed to every employee upon the signing of the employment contract. And if changes were made to the payroll details, it be must properly oriented and be put into an agreement by all employees. Mention the cut-off dates and the pay schedule, the amount one gets to be paid for overtime, working during the holidays and how much is subtracted when one commits undertime or absence, and other rules that may apply regarding payroll. Be transparent about the payroll system so every employee of your company would know how their salary is computed.
2. Set Schedule Details
There are many things that make up a schedule. When the human resources office brings this up, the general calendar of the company can be presented in the schedule. Indicate the holidays that will take place in every month of the year, specify what are the regular and special holidays. Especially when you are doing this document for individual employees, you can entail their work schedules. Aside from these, you can include in the calendar the schedule of your company events like assemblies, parties, and charities. Set and display the time of these activities that everyone may be fully guided.
3. Collaborate the Details
Compose sections of the payroll and scheduling document for every detail that you prepared to find its location on the document. To effectively collaborate these details, create a flow of presenting things. Define what the whole document is all about, its scope, definition of terms, specifications, and dates of the document’s effectivity and termination. Making a section for every discussion maximizes every divided payroll and schedule contents. When done, arrange a table of contents for the receiver of the document to easily locate the document’s sections.
4. Get the Document Authorized
A legal document of a company like this one should not remain unauthorized. A signature from authorized personnel of the human resource office or the company certifies that every detail put into writing in the document is approved by the company directors.